Accounts Payable Clerk - Tampa, FL

Are you seeking a rewarding role with a respected company? Join Opifex-Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

Opifex-Synergy represents a unique business model in the compact and heavy equipment industry. We offer a diverse range of equipment from leading manufacturers, serving the needs of everyone from large commercial construction firms to local subcontractors and general contractors.

An Accounts Payable Clerk is responsible for ensuring that all financial obligations are processed accurately and in a timely manner. Key responsibilities include reviewing and processing invoices, responding to accounts payable inquiries, and reconciling vendor statements to maintain accurate financial records.

Essential Functions

• Process Check Requests and vendor check requests on a regular schedule, ensuring proper approvals and supporting documentation are in place.
• Accurately review, code, and process a high volume of vendor invoices in accordance with company policies and accounting standards.
• Perform monthly reconciliations of accounts payable transactions, vendor statements, and related general ledger accounts to ensure accuracy and completeness.
• Maintain and update a large number of vendor accounts, ensuring timely and accurate payments while remaining compliant with company policies, tax regulations, and internal controls.
• Enter, verify, and maintain all accounts payable data in the financial system with a focus on accuracy, consistency, and timeliness.
• Investigate and resolve invoice discrepancies by collaborating with internal departments and vendors to ensure prompt resolution.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Required Education and Experience

• High school diploma
• 2-3 years' experience with high-volume accounts payable or general accounting
• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Availability to work in person, Monday through Friday, during normal business hours
• Strong analytic abilities
• Associate's degree in accounting preferred

Military service will be considered in lieu of education/certification experience as applicable. Supervisory Responsibilities

• None

Work Environment

• Primarily based in a corporate office environment.
• Climate-controlled workspace equipped with standard office tools including computers, phones, and business systems.
• Frequent interaction with customers, vendors, and internal staff both in person and through phone/email.
• Regular collaboration across departments.
• Periodic visits to construction sites or operational locations to support business needs.
• Occasional exposure to moderate noise, dust, or active work environments during site visits.
• Construction or site visits may involve exposure to weather conditions including heat, cold, rain, or wind.
• Must be comfortable transitioning between a professional office setting and more physically active or industrial environments.
• Uneven terrain and moving equipment in shop/yard areas require appropriate footwear and safety awareness.
• Strong communication, multitasking, and coordination skills required.

Travel Required

• As needed, less than 10%

Physical Demands

• Requires a moderate level of physical activity and flexibility to support both office and operational tasks.
• Primarily sedentary work performed while seated at a desk with regular computer and telephone use.
• Ability to sit for extended periods with intermittent standing or walking throughout the workday.
• Occasional bending, squatting, crouching, reaching, and lifting or carrying items up to 50 pounds.
• Ability to move between office buildings, construction sites, or operational locations as needed.
• Manual dexterity and visual acuity necessary for using office equipment and processing documentation.
• Must be able to communicate effectively in written and verbal form.
• May require extended focus, attention to detail, and mental concentration.
• Must maintain awareness in dynamic environments with equipment or vehicle movement.

Benefits & Perks

We want our team members to feel supported, valued, and set up for long-term success. Our benefits are designed to take care of team both at work and at home.

Core Benefits:

• Medical, Dental & Vision Insurance
• Health Savings Account (HSA) with company contributions
• 401(k) & Roth retirement plans with company matching
• Generous paid time off and company paid holidays
• Company Paid Wellness, Employee Assistance and Discount Programs
• Boot/PPE Annual Allowance
• Career Development & Company Paid Training

Benefit eligibility can vary by role, and not all benefits apply to every position. During the hiring process, we'll walk you through the benefits specific to this role. This position may also include Tool Reimbursement, Safety Bonuses, Profit Sharing and/or Commission Earning opportunities.

Other Duties

Please be aware that while this job description provides an overview of the main activities, duties, and responsibilities expected of the employee in this role, it may not encompass every task or requirement. Additionally, the nature of the position necessitates the potential for changes in duties, responsibilities, and activities, which may occur with or without prior notice. The employer reserves the right to modify and adapt these aspects as necessary to meet evolving business needs and organizational objectives.

Additional Eligibility Requirements

At Opifex-Synergy, we prioritize the safety and well-being of our employees. To ensure a secure work environment, we require all successful candidates to undergo a drug test and background check before their start date. This policy is in place to maintain the highest standards of safety and security for our team members.

Opifex-Synergy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.