Merchandising Administrative Assistant

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2025 Top Employer in the Supplier Category.

Benefits that drive themselves

• Competitive Pay Based on Experience!
• Full Time: Monday-Friday, 8 AM - 5 PM.
• Paid Holidays Off and No Weekends!
• Work from home options after 90 days! We offer hybrid schedules that would consist of 2 days at home and 3 days in the office.
• We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, and much more!
• Employee Discount Program!
• Long-term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you but found long-term career opportunities at one of our 29 Branches across the Country.
• Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022, 2023, 2024, and 2025!

Overview
The Merchandising Admin supports the execution and efficiency of merchandising initiatives by managing day-today operations, communications, and data tracking for the department. This role is responsible for coordinating promotional campaigns, processing orders and claims, and maintaining accurate records of merchandising activities. They also oversee the organization and tracking of product samples, ensure timely invoicing and account reconciliation with supplier partners.

What you will need

• A high school diploma or GED is required.
• Excellent communication skills.
• Excellent verbal and written English language skills.
• Strong time management skills.
• Proficiency in Microsoft Outlook and Excel.
• Project management experience, preferably using Monday.com

How you will make an impact

• Provide logistical support for all merchandising campaigns.
• Assist the Promotional Inventory Specialist with quarterly promotional orders and resolve related issues.
• Support the Promotional Products Coordinator in processing quarterly buying group (AD) claims.
• Invoice supplier partners for merchandising activities and monitor, review, and communicate open balances on supplier customer accounts.
• Distribute incoming emails in the merchandising Outlook inbox to the appropriate team members.
• Manage department samples for image and specification verification using Monday.com.
• Enter, track, and process all rolling changes in Monday.com for the merchandising team.
• Provide general clerical and administrative support to the Merchandising team, including data entry, documentation, coordination, and day-to-day operational support as needed to ensure efficient department operations.
• Provide Front desk coverage during lunch hours (approximately 20 hours per week) on days when additional coverage is needed