Executive Assistant to the Chairman

We are seeking an  Executive Assistant  to provide high-level support to the Chairman of a dynamic, fast-growing family office. This is a unique opportunity to work alongside an accomplished founder and Chairman, ensuring the seamless execution of both professional and personal demands in a fast-paced, high-growth environment.

The ideal candidate is polished, discreet, and thrives under pressure. They will be highly skilled in managing complex calendars, travel logistics, high-profile events, and confidential matters with the utmost professionalism. This is a role for a career EA who anticipates needs, solves problems proactively, and brings calm and organization to a fast-moving environment.

Key Responsibilities

· Manage an ever-changing executive calendar, schedule, and priorities.

· Partner with PA team to coordinate national and international travel, including detailed itineraries and logistics.

· Provide executive-level meeting preparation, documentation, and follow-up.

· Handle sensitive correspondence, expenses, and records with discretion.

· Partner closely with OpCo CEO’s, Family Office President and the broader executive team to ensure alignment.

· Oversee special projects, events, and initiatives on behalf of the Chairman.

· Maintain strong working relationships with stakeholders, staff, and family members.

· Participate in a rotating weekend on-call schedule as part of the Chairman’s office team.

Requirements

· 10+ years of C-Suite executive support experience, ideally with UHNW individuals.

· Proven ability to thrive in a high-pressure, fast-growth environment.

· Exceptional organizational skills, emotional intelligence, and problem-solving ability.

· Tech-savvy with strong proficiency in Microsoft Office Suite, SharePoint, OneDrive, and iOS devices.

· Familiarity with Asana.

· Flexibility to work evenings, weekends, and travel as needed.

· Impeccable discretion, integrity, and professionalism.

Why This Role?

This is not a typical EA role, it is a career-defining opportunity for someone who thrives in dynamic environments, enjoys being a trusted strategic partner, and is passionate about service excellence. You will be at the center of decision-making and execution for a highly successful Chairman, helping shape the impact of a growing family office and its portfolio of companies including 4000+ team members.

Benefits

• 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays).
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Medical, dental, vision, long-term disability, and life insurance.
• Generous 401(k) with up to 6% employer match.

At ICBD, we believe leadership, innovation, and purpose go hand in hand. Be part of a team where your work drives lasting impact and your career reaches new heights.

ICBD participates in the U.S. Department of Homeland Security E-Verify program.

Recruiter ID: #LI-JW1