AP Specialist

Summary of Primary Functions :

This position is responsible for handling bookkeeping, clerical, and some administrative work relating to the accounts payable system. Work involves processing, distribution, and maintenance of invoices; checking balances and setting up financial records; and financial forms processing.

Essential Functions and Responsibilities : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily . Other duties may be assigned.

• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Assists with monthly status reports, and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Accounting Department.
• Analyze processes and procedures to provide suggestions for process improvement.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma
• Accounting experience
• Customer Service experience
• Excel experience
• Good with numbers

Education, Skill, and/or Experience Requirements :

• Organization and communication skills must be highly developed.
• Computer skills need to be excellent and broad based and strong customer service skills need to be apparent.
• 10-key by touch
• 2-4 years accounts payable or general accounting experience
• Knowledge of accounting and operating systems
• Excellent written and verbal communication skills 
• Strong organizational skills; must be detail oriented
• Intermediate Excel, Word, and Microsoft Office skills
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines

Language Skills:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and color vision.

We’re an Equal Employment Opportunity and Affirmative Action Employer:

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Affirmative Action employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment related decisions on the basis of an individual’s qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Notice to Applicants:  We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.