Executive Assistant and Analyst

Executive Assistant and Analyst Location Orlando, FL (Central Business District area) :

mary:

The Executive Assistant & Analyst (EAA) will manage the executive calendar(s), plan and assist with projects for the business, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure a fluid work environment within the office. The EAA will also perform research and analysis to support efficiency and productivity. The ideal candidate will be a detailed planner, expert communicator, and top-notch analyst.

Duties & Responsibilities:

Executive Assistant and Analyst -

• Maintains executive calendar(s) and makes all necessary arrangements for appointments and travel.

• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.

• Identifies new ways to add value & proactively takes on new tasks to help the executive be more productive.

• Uses expert level PowerPoint skills to prepare presentation materials for high-level internal and external executive meetings

• Provides support in preparing for departmental activities (high-level executive and management on-site and off-site meetings, telephone and video conferences, internal and external presentations), including scheduling, set-up, preparation including meeting packages etc.

• Provides administrative support for the executive(s). This may include typing, mailing, emailing, copying and other essential administrative duties.

• Maintains a wide variety of paper and electronic department files, records, and reports.

• Carries out special projects as assigned; projects may include researching, gathering, compiling, analyzing, and presenting data.

• Assists executives with driving awareness of requirements across business units and identifying substandard systems processes through compilation and evaluation of real-time data.

• Performs other duties as assigned.

Requirements, Competencies and Certifications:

• Excellent verbal and written communication skills.

• Proactive and independent with the ability to take initiative.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong organizational skills to proactively balance multiple high-priority requests concurrently and ability to work independently in a demanding, changing environment.

• Effective interpersonal and excellent communication skills - confident, organized, and clear

• Adapts easily to process changes and learns new technologies quickly.

• Administrative support experience.

• Experience in analytics and systems development.

• Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills.

• Demonstrated ability to handle information in a confidential manner.

• Ability to handle multiple tasks and priorities in a fast-paced environment while using sound judgment in carrying out duties.

• Proficient with Microsoft Office Suite or related software.

• Proven analytical abilities.

• Experience in generating process documentation and reports.

• Excellent communication skills, with an ability to translate data into actionable insights.

• Highly responsive, flexible and adaptable

• Proactive thinker/action taker

Minimum Education & Preferred Experience:

• Strong interpersonal skills necessary to effectively address sensitive and confidential information by telephone, in writing, and in face-to-face contacts with the public and associates at all levels.

• Advanced knowledge of MS Outlook.

• Intermediate to advanced knowledge of MS Office (word/excel/PowerPoint).

• Bachelor's degree (or equivalent) in financial analysis, information technology, or computer science.

• Strong working knowledge of relevant Microsoft applications, including Visio.

• Experience with data visualization.

This is a non-smoking environment.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person