Accounts Payable Specialist

About Us:
Nova Medical Services is a fast-growing multispecialty healthcare organization dedicated to providing exceptional care across various specialties including Wound Care, Cardiology, Internal Medicine, and more. We are seeking a Accounts Payable Specialist to join our dynamic accounting department and support our revenue cycle operations.

Position Summary:
The Accounts Payable Specialist is responsible for overseeing all aspects of the company’s accounts payable process, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting financial operations. This role requires strong attention to detail, proficiency in QuickBooks , and experience in process automation to improve efficiency and accuracy within a fast-paced medical organization .

Work Environment:

• On-site position (not remote).
• Expected hours: 40 hours per week
• Monday through Friday, 8:30 AM to 5:00 PM.
• Collaborative and professional team environment.

Key Responsibilities:

• Process, review, and verify vendor invoices, purchase orders, and expense reports for accuracy and compliance.

• Enter and code invoices into QuickBooks , ensuring proper general ledger classification and department allocation.

• Prepare and process weekly check runs, ACH payments, and credit card transactions.

• Reconcile vendor accounts and resolve discrepancies in a timely manner.

• Assist with automation of accounts payable workflows, including invoice routing, approvals, and payment processing.

• Maintain accurate and organized digital records for all payables in accordance with company policy and healthcare compliance standards.

• Communicate with vendors and internal departments to address inquiries or payment issues.

• Support month-end closing activities, including accruals, reconciliations, and reporting.

• Collaborate with the finance team to enhance processes, implement new accounting tools, and optimize use of QuickBooks automation features.

• Assist with internal and external audits by providing requested documentation and analysis.

Qualifications:

• 2+ years of experience in Accounts Payable or general accounting, preferably within a healthcare or medical office environment .

• Proficiency in QuickBooks (Online or Desktop) required.

• Hands-on experience with automation tools (e.g., Bill.com, Ramp, Divvy, or similar platforms) highly preferred.

Benefits:

• Competitive pay based on experience.
• Paid time off and holidays.
• Career growth opportunities within a growing healthcare organization.

• Comprehensive benefits package, including health, dental, and vision insurance and 401K.

• Pay is negotiable , based on experience and qualifications.

Join us in making a difference in our patients' lives by providing exceptional care coordination!

This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP . People with criminal record are encourage to apply.
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.