Accounts Payable Specialist

Mission:

Repairing homes, revitalizing communities, and rebuilding lives.

At Rebuilding Together Tampa Bay (RTTB), we are committed to improving the lives of individuals and families by enhancing their living conditions and revitalizing the communities they call home. As we grow, we are looking for passionate and driven individuals to join our mission and make a meaningful impact.

Position Overview:

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. This position will be responsible for processing all invoices received for payment and ensuring that payments are completed accurately and on time. The ideal candidate will manage the company’s accounts payable process, foster relationships with vendors, and assist with month-end close activities. This role requires meticulous attention to detail, a solid understanding of accounting principles, proficiency with financial software, and excellent communication and organizational skills.

Key Responsibilities:

Account Management:

• Manage accounts payable using accounting software QuickBooks Online and other tools.


• Monitor the accounting email and accounts payable inbox, addressing inquiries and resolving issues promptly.

Expense Processing:

• Review and verify bills, ensuring they are accurate.
  


• Manage and reconcile multiple credit card accounts.


• Accurately input and upload invoices into the QuickBooks system.

Payment Processing:

• Reconcile accounts payable transactions and keep accounts up to date.


• Facilitate timely payments of recurring bills, resolving any discrepancies.


• Assisting in processing checks and payments.

Vendor Relations:

• Maintain strong relationships with vendors, handling invoice adjustments and tax exemption issues.


• Keep vendor files updated in QuickBooks and SharePoint, ensuring all documentation (W-9 and ACH forms) is accurate and up to date.


• Reconcile vendor statements, research, and correct discrepancies.

Reporting and Documentation:

• Assist with month-end closing processes and other accounting projects.


• Generate financial reports related to accounts payable.


• Provide supporting documentation for audits.

Compliance and Policies:

• Ensure compliance with RTTB’s policies, procedures, and relevant regulatory requirements.


• Maintain confidentiality of financial information and sensitive company documents.

Backup and General Duties:

• Serve as backup for the Accounts Receivable Specialist as needed.


• Assist with accounts payable cleanup projects and perform other assigned duties as necessary.

Qualifications:

• Minimum of 2 years’ experience in accounts payable or a similar role.


• Proficiency in QuickBooks Online, MS Office, and Excel.


• High degree of accuracy and attention to detail.


• Excellent organizational and time management skills.


• Strong communication and interpersonal skills.


• Ability to prioritize tasks and work under pressure in a fast-paced environment.


• Associate’s degree in accounting or finance preferred, relevant certifications are a plus.

Benefits:

• Competitive salary based on experience.


• HRA reimbursement plan.


• 401(k) with employer matching.


• Paid time off and holidays.