Bookkeeper / Administrative Assistant
Benefits:
- 401(k) matching
 - Dental insurance
 - Health insurance
 - Paid time off
 - Vision insurance
 
 We are a high-end construction and property management firm seeking a Bookkeeper/Administrative Assistant with a background in construction—preferably with a General Contractor, Subcontractor, or Construction Company. 
🔧 Key Responsibilities 
 Accounting Support 
• Support day-to-day accounting functions in collaboration with the Accounting Manager 
• Handle Accounts Receivable: 
 Prepare invoices (including AIA and QuickBooks Contractor billings)
 Track deposits and progress payments 
• Manage Accounts Payable: 
 Process vendor invoices and credit card statements 
 Prepare payment batches for review 
 Reconcile vendor statements and maintain accurate vendor records 
• Maintain detailed records for each project (contracts, POs, COs, invoices, pay applications, etc.)
• Obtain W-9s and Certificates of Insurance (COIs) from subcontractors 
 Administrative Support 
• Assist with organizing, filing, scanning, and managing financial documents 
• Process expense reports and reimbursements 
• Maintain up-to-date records for project-related expenses 
• Provide general administrative support to the Accounting Manager 
• Other duties as assigned 
✅ Qualifications 
• Strong organizational skills with attention to detail 
• Ability to manage multiple priorities and meet deadlines under pressure 
• High level of discretion and professionalism 
• Proficient in: 
 QuickBooks Pro 
 Microsoft Excel, Word, Outlook 
 Adobe Acrobat Pro DC 
• Preferred experience with: 
 Procore (construction management software)
 Sage 300
🔍 Additional Requirements 
• Must pass a drug screening and background check 
• Professional references required 
• Resume submission is mandatory for consideration 
💼 Compensation & Benefits 
• 401(k) with 4% company match 
• $550/month toward insurance premiums (includes Dental, Vision, Health, and Supplemental Gap Insurance)
• Paid Holidays, Vacation, and Sick Leave 
 If you're detail-oriented, thrive in a dynamic environment, and enjoy contributing to a growing company—we'd love to hear from you!
 Compensation: $20.00 - $22.00 per hour 
 
 
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