Brokerage Administrator ( {{city}})

Equity ECS is a national, full-service commercial real estate firm headquartered in Columbus, OH, with regional offices in Atlanta, Austin, Cincinnati, Dayton, Orlando, San Antonio, and Tampa. As one of a limited number of firms that can offer a uniquely tailored service, we offer complete and professional services in real estate development, brokerage, construction, as well as program, asset, and property management.

Our people are ambitious and entrepreneurial, like our goals, which is why we foster a growth mindset. We are on a mission to double our business over the next five years, and to be successful we know we need to invest in our collective growth continually developing our people, our teams, and our work product.

We value a humble approach to leadership where all team members have the opportunity to achieve their highest potential. A best-in-class client experience originates from a best-in-class employee experience, which is bolstered by our commitment to honesty, transparency, collaboration and accountability in every interaction.

The Brokerage Administrator supports the daily operations of the brokerage division by managing administrative tasks, maintaining accurate documentation, and ensuring timely communication between brokers, clients, and internal departments. This role is essential to supporting the productivity and efficiency of the brokerage team and plays a key role in maintaining professional standards and service excellence.

Roles and Responsibilities:

Administrative Support Across Key Business Functions

• Provide comprehensive administrative support to the brokerage team, including coordination with the marketing, accounting, and compliance departments.
• Ensure all internal processes run smoothly to support active sales and lease transactions.
• Maintain well-organized client and deal files (digital and physical), and ensure that all required documentation meets internal and legal compliance standards throughout the transaction lifecycle.

Listing Management & Lifecycle Oversight

• Manage the full lifecycle of property listings by creating and updating listing records in internal systems and third-party platforms.
• Maintain a current Listing Ledger and proactively monitor timelines, marketing activity, and deliverables to support property exposure and broker accountability.

Marketing Content Development & Execution

• Oversee the creation, editing, and quality control of all brokerage marketing materials.
• Ensure all materials are proofed for accuracy, visual appeal, and brand consistency before production.

Technology & Platform Proficiency

• Develop strong working knowledge and creative fluency with a range of brokerage technology platforms, including but not limited to CoStar, LoopNet, HubSpot, CREXI, Constant Contact, and ZoomInfo.
• Use these tools to support marketing campaigns, property research, lead generation, email outreach, and reporting.
• Maintain up-to-date data and actively look for ways to increase efficiency and exposure through platform features. Accounting Coordination & Voucher Management
• Assist brokers in completing and submitting deal vouchers, commission forms, and other financial documents accurately and on time.
• Manage the invoice tracking and approval process through CommercialEdge, ensuring all related brokerage expenses (e.g., marketing, signage, subscriptions) are correctly allocated and processed.
• Maintain records of paid and outstanding invoices and coordinate with the accounting team as needed.

Education & Certifications

• Bachelors Degree preferred
• 23 years of experience in commercial real estate or administrative roles preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) required

Competencies

• Detail-oriented with strong organizational and time management skills
• Ability to multitask and manage shifting priorities in a deadline-driven environment Understanding of the commercial real estate industry and terminology
• Comfortable speaking and presenting research or reports in front of others
• Proactive problem-solver with a collaborative and adaptable mindset

Whats In It For YOU:

The confidence that comes in working for a well-established, privately held national company.

A work environment that allows and encourages individuals to use their skills and talents to advance in their role and profession.

A full benefits package with costs that dont break the bank.

Access to a full gym in our Columbus office.

Paid Time Off in addition to 8 paid Company holidays.

And a lot more that we are excited to share with you

Equity | ECS is an EQUAL OPPORTUNITY EMPLOYER