Corporate - Facilities Coordinator

Job Title: Corporate - Facilities Coordinator
Location: Orlando, FL
Type: Contract
Compensation: $27-32/hr

SUMMARY

The Facilities Coordinator is responsible for performing Facilities and Front Desk Support functions, playing the key role in coordinating the daily operation of the assigned location.  Performs a variety of duties related to planning, organizing and coordinating, daily building, and maintenance activities.  Coordinates repair and preventative maintenance of assigned facility and systems, including electrical, HVAC, plumbing, painting, carpentry, masonry, life safety, and related mechanical tasks. Work is performed with independent judgement under the general supervision of the Senior Real Estate and Facilities Operations Manager.

This position requires an individual who is a self-starter and can work with minimal supervision and possess effective organizational, communication and interpersonal skills.  

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinates and supervises trades staff and vendor services that provide repairs and maintenance of equipment, building systems, and refurbishment, as required.
• Coordinating visitors and registering guests in accordance with Global Security policies and procedures.
• Coordinates the building preventive maintenance program, assists with maintaining work records including schedules, receipts, safety & compliance reports, and maintenance logs.
• Provides weekly and/or monthly facility and key performance indicator status reports.
• Coordinates maintenance work with departments/divisions to minimize impact on building operations.
• Responds to and resolves emergency work requests regarding malfunctioning equipment related to but not limited to plumbing, HVAC, electrical, mechanical, and structural in assigned facility.
• Assists with monitoring contract services to ensure quality standards are met and contract compliance.
• Assists EHS with the coordinating, and implementing of emergency response.
• Assists with the management of the Computer Maintenance Management Systems (CMMS) system, including receiving work requests, assessing existing conditions, assigning resources, entering system data, and providing overall system administration.
• Coordinating building access and running requested security reports as needed.
• Asset tracking and management
• Coordinating incoming material deliveries with Warehouse staff
• Drop Shipment Transaction and Business Invoicing
• Directing Transportation personnel
• Other duties as assigned by management

OTHER DUTIES AND RESPONSIBILITIES

• Maintain a high level of understanding of the core products and technologies delivered by us.
• Actively participate in a working environment where teamwork, quality, customer service and innovation are emphasized.
• Willing and able to work in a multi-cultural environment.
• The group shall adhere to all company policies, business practices and standard operating procedures and
• report all unsafe activities to Management and/or Human Resources.
• participate in proactive team efforts to achieve departmental and company goals.
• contribute to building a positive team spirit.
• communicate effectively with all levels of employees.
• protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties.
• always maintain the highest degree of honesty and integrity.

 

KNOWLEDGE, SKILLS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Education and/or Experience: High School diploma or equivalent; additional certification in office administration and/or Facilities Management is a plus.
• Previous experience as a Facilities Coordinator or similar role.
• Familiarity with financial and facilities management principles
• In-depth understanding of office management procedures and departmental and legal policies
• Excellent organizational and leadership skills.
• Excellent verbal and written communication skills.
• Proficiency in basic computer applications and office equipment operation.
• Proficiency in MS Office and Facility Management Software.

 

• Computer Skills: Intermediate MS Office, Smartsheet, and CMMS systems administration.
• Communication Skills: Must have excellent verbal and written communication skills and be comfortable speaking to groups.

 

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Ability to lift 50 pounds, move furniture and/or basic furniture repairs.

 

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1

Ref: #223-Eng Orlando