Project Administrator - Pompano Beach, FL

Cities & Places At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we challenge what’s currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them – people.

We are seeking a motivated and detail-oriented Project Administrator , based in Pompano Beach, FL , to support maintenance and operations programs through strong financial, administrative, and coordination support. This role is essential to ensuring projects run efficiently by managing budgets, processing invoices and reimbursements, coordinating contract authorizations, and supporting day to day operational activities.

The Project Administrator works closely with project managers, consultants, and leadership teams to track expenditures, monitor project performance, prepare reports and presentations, and support future work program planning. The position also plays a key role in emergency operations support, fleet and property management, and maintaining accurate operational records and systems. This is an excellent opportunity for a highly organized professional who thrives in a collaborative, fast paced environment and enjoys contributing to the successful delivery of public infrastructure and maintenance programs.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

#ourjacobs #bia #omfs #challengeaccepted

Essential Duties and Responsibilities:

• Financial Management for Maintenance.

• Support and manage the day-to-day operations.

• Responsible for all invoice processing, travel reimbursements, and purchasing for the consultant.

• Scope and manage all contract work authorizations.

• Property Manager for Maintenance.

• Manage and oversee purchase/lease of the Consultant’s fleet.

• Monitor work program activities and develop periodic system and performance reports.

• Coordinate the development of the project scopes, preliminary cost estimates and project justifications for future work program project request items (tour book).

• Prepare all budget reports and accounting procedures.

• Prepare presentations, reports, and briefings.

• Contract manager for the Consultant and the Emergency Operations Center (EOC). Coordinate and track emergency expenditures and manage expenditure reimbursement documentation.

• Maintain the Highway Operations (Roadway Maintenance and Facilities and Telecommunications) webpages with accurate and current information.

• Develop, monitor, track, analyze, forecast, and report on project budgets, estimates to complete, commitments, expenditures, project progress and productivity, work plans and schedules, projects cost at completion, subcontracts, and change management.

• Support Project Managers and Managers of Projects with monthly Project Reviews.

• Review of expenditure details, identifying incorrect charges, and commencement of the charge correction process

• Review, process and track sub consultant invoices on various projects

• Identify potential financial impacts early, report issues and problems to operations leadership, and work with project teams to address and implement recovery plans.

• Preparation and implementation of a wide variety of routine cost analyses, cash flow, and other cost related evaluations

• Other project duties as assigned.

Here's what you'll need

• BS degree in Business, Finance, or a related field, or 2 years relevant Budget/Project Management experience in lieu of a degree.

Ideally, You’ll Also Have:

• Strong communication, leadership, and organizational skills.

• Proficient computer skills using MS Office tools and strong Microsoft Excel skills.

• Highly organized and detail-oriented.

• A strong aptitude for learning and adapting quickly.

Working Conditions:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services

Posted Salary Range: Minimum

100,000.00

Posted Salary Range: Upper

130,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $100,000.00 to $130,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 19, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Pompano Beach	Florida	United States
Fort Lauderdale	Florida	United States