GENERAL PAYMENTS MANAGER - 55003672

Requisition No: 861843 

Agency: Department of Transportation

Working Title: GENERAL PAYMENTS MANAGER - 55003672

 Pay Plan: SES

Position Number: 55003672 

Salary: $64,515.20 - $83,490.26 

Posting Closing Date: 10/02/2025 

Total Compensation Estimator

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

322 / Financial Services

OPEN COMPETITIVE

SELECT EXEMPT SERVICE

CONTACT PERSON: Jennifer Williams

CONTACT PHONE NUMBER: (850) 330-1592

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

General Payments Manager

This position will monitor the operation of computer based accounting and financial systems, audit payment documents, research and resolve payment inquiries, and reconcile discrepancies in payments.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District 3 Financial Services Office

1074 Highway 90

Chipley, FL 32428

Your Specific Responsibilities:

Supervises employees in the General Payments Section, spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work. Has the authority to effectively recommend the hiring, transferring, suspension, lay off, recalls, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees. Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff. Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks.

Process all standard and electronic mail for Financial Services, which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file. Monitors the operation of computer based accounting and financial systems including the Florida Accounting Information Resource (FLAIR) system, MyFlorida MarketPlace (MFMP), Purchasing Card (P-Card) and Consultant Invoice Transmittal System (CITS). Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles. Creates, designs, coordinates, and provides training for District employees. This includes invoice processing, purchasing card processing, travel policies and procedures, cash receipts, as well as any other training in the disbursements/accounting/financial field determined necessary by management or requested by the employees.

Analyzes and monitors vouchers throughout payment process; follows up with correction and timely re-submittal of rejected vouchers from Department of Financial Services (DFS). Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments. Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office. Review the monthly Outstanding Warrant Report and analyze warrant status to ensure department funds are not transferred to DFS Unclaimed Property. Contact the affected office and follow up on outstanding warrants, if necessary. Generate and review the monthly Duplicate Payment Report for possible duplicate payments. Contact the project manager to advise of any duplicate payment and to request refund from vendor. Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management. Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources. Reviews reports on contract payment processes. This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures and policies.

Reconciles discrepancies between payments recorded in the Department’s records and the Department of Financial Service’s records and process required adjustments. Analyzes carry forward encumbrances quarterly. Assist with the planning and processing of fiscal year end transactions, and other year-end activities, including the analysis of errors noted and correctives actions. Processes canceled checks, budget restorations, and requests for duplicate payments. Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes. Review and interpret procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller’s Office. Develops internal controls to ensure compliance with audit and inspection reports. Oversees efforts to improve the timeliness and accuracy of processing pay documents, including the discussion of issues/problems with district personnel, and central office, and the review of department policies and state comptroller requirements. Provide interpretations and responses to procedural and policy questions/issues relating to the audit and payment of vendor invoices. Incumbent of this position has the authority to make a single purchase exceeding the category 2 threshold amount of $35,000 in accordance with 112.3145, Florida Statutes. Incumbent has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Skilled in:

• performing work that requires a high level of attention to detail
• good customer service
• organizing records, handling multiple tasks, and handling interruptions
• motivating others
• identifying and documenting personnel performance or conduct deficiencies
• designing and conducting training courses

Ability to:

• analyze and interpret accounting data, applicable rules, regulations, policies and procedures
• work timely and accurately under pressure and handle difficult situations
• utilize problem solving techniques
• supervise people effectively, determine work priorities, and assign work tasks

Other Job-Related Requirements:

• This position is an emergency responder position and will be required to respond before, during, and following emergency situations.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit:

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.