Front Desk Receptionist / Administrative Assistant

Are you a polished professional who thrives on making a stellar first impression? We are partnering with CPA firm, full-service accounting firm in Boca Raton, to find a dynamic Front Desk Receptionist / Administrative Assistant.

In this role, you aren’t just answering phones; you are the "Director of First Impressions" and the operational heartbeat of a sophisticated financial team. If you are looking for a stable, high-energy environment where your organizational prowess directly impacts client success, this is your next career move.

salary: $18 - $24 per hour
shift: First
work hours: 9 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

• Front Office Management: Greet clients warmly, manage the reception area, and ensure a professional environment.

• Communication: Handle a multi-line phone system, screen and route calls, and respond to client inquiries via email with professionalism and accuracy.

• Scheduling: Manage firm-wide calendars and schedule appointments for our CPAs and staff.

• Document Management: Assist with the assembly and delivery of tax returns, scan financial documents, and maintain organized digital and physical client files.

• Administrative Support: Prepare engagement letters, manage incoming/outgoing mail (including certified/overnight deliveries), and maintain inventory of office supplies..

What We’re Looking For

• Experience: Minimum of 2 years in a professional office environment (experience in a CPA or law firm is a significant plus).

• Skills: Proficiency in Microsoft Office 365 (Word, Excel, Outlook). Familiarity with tax software or QuickBooks is a bonus.

• Communication: Exceptional verbal and written communication skills with a great command of business English.

• Traits: A "self-starter" attitude with the ability to multitask and meet tight deadlines while maintaining a high level of confidentiality.

To follow up with your application you may email [email protected]

Skills

• Administrative Duties
• Front Desk
• Answering Phones
• Front Desk Coordination
• Problem Solving
• Oral Communication
• Handling Confidential Information
• Scheduling Appointments
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Decision Making
• Microsoft Office
• Greeting Customers
• Receptionist Duties
• Filing
• Phones
• Scheduling
• Interpersonal Skills
• Written Communication
• Ordering Supplies
• Clerical Work
• Multi-tasking
• Mail Distribution
• Organizational Skills

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.