Maintenance Planner/Scheduler

Job Description

Job Description

Maintenance Planner

Location: Medley, FL
Pay Range: $22.00 – $27.00 per hour
Shift: Monday – Friday, 7:00 AM – 3:30 PM, some OT

PSM Experience / Ammonia Refrigeration Compliance is a plus

About the Role

As a Maintenance Planner , you will be the critical link between Maintenance and Operations, ensuring work is properly planned, scheduled, and executed using our CMMS system.

In this role, your planning expertise will directly support equipment reliability, reduce downtime, improve labor efficiency, and maintain the highest safety and compliance standards across the facility.

Key Responsibilities

• Serve as the primary liaison between maintenance, operations, and planning teams to ensure timely, professional service.
• Review and validate work requests, defining job scope, priority, labor requirements, and material needs.
• Develop detailed job plans, cost estimates, and maintenance schedules 2–4 weeks in advance to minimize unplanned downtime.
• Identify, secure, and manage spare parts while maintaining accurate inventory and critical spare availability.
• Create and issue job packets that include work instructions, safety requirements, and parts lists.
• Utilize CMMS to track work orders from creation through completion while maintaining backlog accuracy and visibility.
• Lead planning and scheduling meetings to align maintenance activities with operational needs and downtime windows.
• Track and report key maintenance metrics, including PM compliance, backlog reduction, schedule adherence, and labor effectiveness.
• Drive continuous improvement by updating job plans based on technician feedback and operational outcomes.
• Support regulatory and safety compliance, including PSM/RMP documentation related to ammonia refrigeration and environmental systems.

Qualifications

• 3+ years of experience in maintenance planning, scheduling, or industrial maintenance (warehouse, manufacturing, or processing environment preferred).
• Strong working knowledge of maintenance processes and CMMS systems.
• Ability to interpret technical documents, schematics, work orders, and equipment manuals.
• Proficient in Microsoft Office (Excel, Word, Outlook) with solid math and analytical skills.
• Excellent organizational and time‐management skills with the ability to handle multiple priorities.
• Strong written and verbal communication skills with a collaborative, service‐oriented mindset.
• Understanding of safety standards, electrical systems, fire protection, and regulatory requirements.
• Experience with PSM and ammonia refrigeration systems is highly preferred.
• Ability to work in cold storage environments (down to ‐20&degree;F ) and around moving mechanical equipment with provided PPE.
• Must be able to pass a background check and drug screen.