Supervisor GL/Grants/Fixed Assets (37-2026)
Hiring Rate: $48,153.10 - $79,979.38
Shift: 8:00 a.m. – 5:00 P.M.
Department: Comptroller- GL/Grants/Fixed Assets Essential Attributes:
- The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
- Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
- Maintain a high standard relating to professional conduct and behavior.
- Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.
- Supervise employees in the Fixed Asset section of the Comptroller Division. Responsible for the overall direction, coordination and evaluation of the work group. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Plan and coordinate annual physical inventory of fixed assets throughout Polk County, to be completed accurately, efficiently, and documented in accordance with laws, rules and internal controls.
- Ensure that all duties are performed related to the addition, deletion, and maintenance of County tangible and real property records.
- Supervise the performance of surplus property procedures and processes.
- Audit, analyze, and reconcile accounting records and general ledger accounts for accuracy and completeness; resolve differences and take corrective action.
- Develop and maintain spreadsheets and files; provide data required for completion of periodic reports and documents.
- Serve as the functional lead for Fixed Asset, perform application testing and document results, troubleshoot issues in testing and production, communicate defects to vendors and coordinate follow-up, assist with rollout and validation of new functionality, and manage functional setups and configuration updates as changes arise.
- Work cooperatively with Senior Accountant to prepare monthly and annual fixed asset activity reconciliations.
- Provide oversight for vehicle and equipment title and registration file maintenance.
- Recommend process improvements, maintain standard operating procedures manual, and implement changes as required.
- Communicate fixed asset policies and procedures effectively to board departments, representatives from other offices, agencies and management.
- Provide management support for fixed asset related activity.
- Provide pertinent information to staff on a regular basis.
- Must be able to multi-task and remain flexible as conditions change and continue effective performance in the face of additional challenges.
- Perform other related work as required.
- Associate degree (A.A) or equivalent preferred from an accredited two-year college or technical school in related field or a minimum of two years direct experience.
- Must possess a valid driver's license.
- General knowledge of basic accounting principles and methods related to tangible and real property.
- Experience with Oracle Fixed Asset Module is preferred.
- Ability to effectively supervise staff under his/her direction and to maintain a positive team environment.
- Ability to organize, prioritize and manage work to meet necessary time requirements and workload.
- Ability to work with supervisors, staff, and internal customers in a supportive, productive, and cooperative manner.
- Ability to communicate professionally, both orally and in writing.
- Ability to prepare routine reports.
- Ability to apply job-related Florida statutes, regulations, and the Clerk’s policies and procedures.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to apply concepts of basic algebra.
- Strong working knowledge of PCs and related software such as spreadsheets, databases, and word processing.
- Ability to conduct structured application testing, document results accurately, identify defects, and communicate findings clearly to vendors, IT partners and internal stakeholders.
- Ability to work a flexible work schedule, when necessary.
- Ability to maintain attention to detail.
- Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus.
- The noise level in the work environment is usually moderate.
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