Staff Accountant Accounts Payable Champion

Description

SUMMARY

The Staff Accountant – Accounts Payable Champion is responsible for performing accounts payable (AP) functions, ensuring accurate invoice posting, maintaining vendor records, assisting with 1099 processes, and supporting AP month-end reconciliation. The role includes acting as a backup for team members during absences, processing urgent payments, and generating in-house checks.

The Diocese of Orlando’s four core values lay the foundation for the work performed by its employees:

• AUTHENTICITY: Conviction that God has called us to reflect exteriorly on the inner life of faith in our daily living.
• RESPECT: Affirmation of each person's God-given dignity and uniqueness.
• COURAGE: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• COMMITMENT: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

General functions:

• Post AP invoices and manage payment requests
• Maintain and update Vendor Master Data Files
• Conduct periodic AP aging reviews and reconcile issues 
• Collect W-9’s for 1099 vendors and support annual 1099 filings
• Maintain electronic records and files as required 
• Support in-house check printing, organizing back up, and mailing payments
• Assist with correcting sync errors between systems (BILL and QuickBooks Online)

Other Duties & Responsibilities

• Support leadership with any tasks assigned
• Provide continuous support and training as needed
• Identify risks and process improvement opportunities, and suggest solutions for improvements
• Exhibit excellent customer service acumen and support of team collaboration

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and EXPERIENCE

Two year college degree or certification with an emphasis in Business and/or Accounts Payable.

Minimum two (2) years AP experience 

Proficient in Adobe Acrobat, Excel, Word, and working with Cloud-Based Software applications

Other Skills and Abilities:

• Extremely detail oriented
• Strong interpersonal skills
• Excellent verbal and written communication skills
• Quick learner
• Inquisitive, eager to learn, self–starter
• Exhibits passion, optimism, enthusiasm, proactive/responsiveness, and imagination
• Strong research skills
• Strong sense of ownership & urgency
• Able to manage multiple tasks
• Able to complete work independently while functioning in a team setting

PHYSICAL ABILITIES

Position requires walking, sitting for extended periods, bending, stretching, and stooping. Repeated use of hands, fingers, wrists, and arms. Must be able to see up close as well as from afar. Job incumbents must also be able to hear and communicate verbally, in writing, in person, and via telephone and electronic communication.