Virtual Assistant

Virtual Assistant

Company Overview

At GSR Group , we take pride in fostering a culture of integrity, precision, and operational excellence. Our mission is to empower businesses and individuals through efficient remote administrative support and seamless digital collaboration. We believe in teamwork, accountability, and results — values that resonate strongly with those who have served in disciplined and mission-driven environments such as the military .

GSR Group proudly owns and operates Wingstop franchise locations, providing outstanding food and exceptional service to our guests. We’re expanding our support team to include a Virtual Assistant. This role is essential in ensuring a seamless and positive experience for every guest, whether they’re asking about menu items, orders, or employment opportunities.

We are currently seeking a Virtual Assistant who embodies professionalism, dependability, and initiative. This position offers the opportunity to work remotely while making a meaningful contribution to a dynamic organization that values structure, adaptability, and continuous improvement.

Position Overview

The Virtual Assistant will serve as a key administrative partner, responsible for coordinating, managing, and streamlining business operations in a remote setting. This role demands a high level of organization, critical thinking, and communication. The ideal candidate is detail-oriented, tech-savvy, and capable of maintaining efficiency under minimal supervision.

This position also requires strong ethical judgment and discretion, as the Virtual Assistant may handle confidential client information, internal communications, and financial records.

Core Responsibilities

Administrative & Operational Support

• Manage executive calendars, schedule meetings, and coordinate appointments across time zones.

• Prepare detailed reports, correspondence, memos, and presentations.

• Maintain organized digital filing systems and ensure all documents are up to date.

• Assist in developing and implementing administrative processes that improve productivity.

• Handle day-to-day office functions virtually — including data management, communication tracking, and performance reporting.

Client & Communication Management

• Serve as a first point of contact for client inquiries and communications.

• Manage and prioritize emails to ensure timely responses and follow-ups.

• Prepare and distribute client communications, invoices, and progress reports.

• Maintain a professional and friendly tone in all written and verbal interactions.

Project Coordination

• Support cross-functional teams by tracking milestones, deadlines, and deliverables.

• Coordinate project updates, assign tasks, and maintain accountability logs.

• Assist in documenting workflows and process updates.

• Contribute to problem-solving initiatives and recommend operational improvements.

Technical & Administrative Tools

• Utilize virtual collaboration platforms such as Microsoft Teams, Zoom, Slack, Trello, and Asana .

• Maintain proficiency in document management systems like Google Workspace or Microsoft 365 .

• Handle light bookkeeping tasks using accounting tools such as QuickBooks or FreshBooks (if applicable).

• Conduct research, compile data, and prepare summaries for management review.

Qualifications & Competencies

• Experience: Minimum of 1 year in administrative, virtual assistant, or operations roles (military administrative experience is also valued).

• Education: Associate or Bachelor’s degree preferred, or equivalent professional experience.

• Skills:

  • Strong written and verbal communication.

  • Exceptional organizational and multitasking abilities.

  • Proficient in Microsoft Office Suite and virtual collaboration tools.

  • Ability to handle sensitive information with discretion and professionalism.

  • Problem-solving mindset with a proactive approach to challenges.

• Traits: Reliability, initiative, discipline, and adaptability — particularly suitable for those with a structured background.

Preferred Background

This role is particularly well-suited for individuals with:

• Military experience , especially in logistics, communications, or administrative operations.

• Experience supporting senior leadership or managing confidential tasks.

• Strong accountability and mission-focus , traits often developed through service.

Compensation & Benefits

• Competitive starting pay: $17–$30 per hour , depending on experience.

• Flexible working hours and fully remote operations.

• Paid training and opportunities for advancement.

• Performance-based bonuses and skill development programs.

• Supportive and inclusive company culture focused on growth and mutual respect.