Legal Assistant

Company Overview

Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and is now expanding to Massachusetts and New York. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.

Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel’s annual Best of List in 2018 and 2019.

Job Summary

The Closing Legal Specialist works alongside Attorneys, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Responsibilities and Duties

• Reviews and confirms all possible insurance coverage such as PIP/WC/VA/health, to pay for medical bills.
• Communicate daily with clients, medical providers, and insurance companies.
• Requests and follows up gathering supporting documents such as reductions letters, UM Waiver of Subro, UM Rejection/selection form, POA, Affidavits, bills and/or Liens.
• Negotiate bills/liens with all medical providers and/or health insurance companies.
• Review, upload, and process daily correspondence through our paperless software.
• Attend client meetings with Attorney.
• Organize and prepare Closing Documents for Attorney to review and sign. This includes but is not limited to drafting Closing Statements, Releases, and Government Benefits forms.
• Review Closing documents with clients and facilitates settlement check once documents are executed (both during “Closing” and “Monies Held in Trust” phases.)

Qualifications and Skills

• Bi-lingual: (English/Spanish) Plus but not required.
• In Office Position
• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits

• Paid Time Off (PTO) plus 8-paid holidays
• Staff and Attorney bonuses
• Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
• Group and Optional Life insurance
• 401(k) with company matching