Senior Executive Assistant

About Our Client We are recruiting on behalf of a major, long-standing entity within the electric utility industry. This organization has been operating since 1948 and is headquartered in the Tampa, Florida area. As a key player in its sector, the company is deeply focused on effective governance, compliance with its cooperative structure, and executing against its established strategic priorities.

The Opportunity We are seeking a highly experienced and detail-oriented Senior Executive Assistant to manage the Executive Office for our client. This is a mission-critical role with a focus on corporate governance (approximately 75% of the role), providing direct, indispensable support to the Board of Trustees, the CEO & General Manager, and the executive team. The successful candidate will be the primary contact for governance matters and compliance, ensuring the smooth operation of the organization’s highest-level administrative and legal functions.

What You Will Do

• Manage the Executive Office and ensure all Member Annual/Special Meetings and Board of Trustees Meetings are called and held in strict accordance with corporate bylaws and policies.
• Provide essential services, advice, and direct assistance to the Board, the CEO & General Manager, and the executive team.
• Work in close coordination with the legal team to facilitate all Board governance responsibilities, including attending, drafting/reviewing minutes, and assisting with parliamentarian activities.
• Manage the maintenance of corporate records for Member and Board meetings, ensuring they are stored electronically in accordance with legal and industry standards.
• Manage the Board electronic portal (e.g., BoardEffect) to maintain accurate, up-to-date corporate information, event activity, and meeting materials.
• Coordinate complex meeting scheduling, travel logistics, and manage contracts for executive-level events and external services.
• Review, recommend, and facilitate updates to key corporate documents, including Bylaws and Board Policies.
• Prepare and track the annual budget supporting the Executive Office and the Board.
• Coordinate the orientation process for new Trustees.

Who You Are

• Associate’s Degree in Business Administration or a related field.
• Seven (7) years of increasingly responsible experience as an assistant to a senior corporate officer.
• Experience supporting a Board of Trustees or similar governing body and supporting an executive at the VP level or above.
• Proficiency with Microsoft Office applications and knowledgeable regarding various virtual formats (Webex, Skype) and Board electronic portals (e.g., BoardEffect).
• Proven abilities in confidentiality, diplomacy, strong organizational skills, and effective verbal/written communications.
• Prior experience supporting a Chief Executive Officer (CEO). Preferred.
• Experience in the electric utility industry (flexibility available for the right candidate). Preferred.
• Familiarity with the BoardEffect platform. Preferred.

The Ideal Candidate is a Strategic Executive Business Partner who views the Executive Office as mission-critical. This person has a track record of supporting senior leadership (VP-level and up) and a Board, demonstrating an ability to manage complex governance processes (75% of the role). They are a proactive problem-solver and expert administrator who can autonomously manage budgets, contracts, and all Board meeting logistics. If you are a discreet, highly organized individual ready to step into an indispensable governance and compliance role, you are the ideal candidate.

Why Join the Team? This organization offers a unique opportunity to work in a critical governance role supporting the highest levels of the Cooperative. You will be an essential part of an organization that values collaboration, adaptability, and accountability, working closely with the executive team and legal counsel. The company is open to flexibility in title and compensation for the right candidate who brings the required expertise.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.