Staff Accountant

Description

*Candidates must live in North/Central Florida (Jacksonville, Gainesville, or Ocala)*

JOIN THE ECS TEAM!

At ECS, we help underserved children in Northeast and Central Florida build a solid foundation for educational success. Give a child a better start, and you dramatically increase the child’s odds of being a better person – of having a better life. Partner with us to we create opportunity so that the children we serve can achieve their full potential.ECS has career opportunities available in several counties throughout Northeast and Central Florida. Thank you for your interest in a career with Episcopal Children’s Services.ECS offers a competitive benefit package which includes:

• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employee Assistance Program (EAP)
• Long-term & short-term disability insurance
• Employer-paid life insurance
• Paid holidays
• Generous paid time off
• College tuition assistance
• Career development

GENERAL DESCRIPTION:

We are seeking a staff accountant who will play a key role in maintaining financial records for the organization, ensuring compliance with nonprofit accounting standards, and supporting the preparation of financial statements. This role requires strong attention to detail, a deep understanding of nonprofit financial regulations, and a commitment to maintaining transparency and accuracy in financial reporting.

MAJOR RESPONSIBILITIES:

• General Ledger Management: Assist with the maintenance and reconciliation of the general ledger. Record and post journal entries accurately and timely. Ensure proper coding of transactions according to nonprofit accounting principles. Reconcile balance sheet accounts and resolve discrepancies.
• Financial Reporting: Prepare monthly, quarterly, and annual financial statements in accordance with GAAP (Generally Accepted Accounting Principles) and nonprofit-specific accounting guidelines. Assist in the preparation of reports for management, the Board of Trustees, and external stakeholders. Prepare supporting schedules for the financial statements, including revenue and expense tracking.
• Grants and Restricted Funds Management: Track and report on restricted and unrestricted funds, ensuring compliance with grant requirements and donor specifications. Maintain accurate records of all grant-related transactions and reporting schedules. Assist in the preparation of grant financial reports and invoices for funders and partners.
• Accounts Receivable: Process accounts receivable transactions in a timely and accurate manner. Assist with the collection of outstanding receivables and follow up with donors and partners as needed.
• Month-End and Year-End Closing: Assist with the month-end and year-end closing processes, ensuring all transactions are recorded accurately. Prepare necessary adjusting journal entries to close periods. Support the preparation of year-end audits and facilitate the auditors' requests.
• Compliance and Tax Filings: Support the preparation of annual IRS Form 990 and other nonprofit-specific tax filings. Stay updated on nonprofit financial regulations and ensure that the organization remains in compliance with federal, state, and local requirements. Assist with the preparation of sales tax returns, if applicable.
• Budgeting and Forecasting: Assist with the development of the organization's annual budget and forecasts in collaboration with the Budget Manager/Director. Monitor budget vs. actual performance and report variances to management.
• Internal Controls and Financial Policies: Help ensure adherence to internal controls and financial policies. Support the development of financial procedures and best practices in the nonprofit sector.
• Special Projects and Support: Provide financial data and analysis for special projects and organizational initiatives. Assist with the implementation of new accounting systems or improvements to existing systems.

(These job functions are not to be construed as a complete statement of duties. Employees will be required to perform other related duties as required.)

ORGANIZATIONAL RELATIONSHIP:

• This position reports to the Director of Finance.

Requirements

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or a related field (required).
• Strong understanding of basic accounting principles and concepts (GAAP, financial statements, journal entries, etc.).
• Knowledge of nonprofit accounting standards, including tax-exempt regulations and IRS Form 990 filing is a plus.
• Commitment to ongoing professional development.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Proficiency in Microsoft Excel (experience with functions like VLOOKUP, pivot tables, etc.).
• Familiarity with accounting software (e.g., QuickBooks, Xero, SAP, or similar systems) is a plus.
• Ability to quickly learn new software and tools.
• Strong focus on accuracy and detail, especially when reviewing financial data and reconciling accounts.
• Ability to identify discrepancies and resolve issues effectively.
• Good written and verbal communication skills to interact with team members and assist in reporting financial information.
• Ability to explain basic financial data to non-financial colleagues.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong time-management skills to prioritize responsibilities effectively.
• Basic ability to analyze financial data, spot trends, and provide support for financial decision-making.
• Interest in improving financial processes and seeking opportunities for efficiency.
• Ability to approach challenges with a solution-oriented mindset.
• Willingness to ask questions and learn from experienced team members.
• Collaborative attitude and ability to work well in a team environment.
• Openness to feedback and eagerness to learn from more senior colleagues.
• Flexibility to work on a range of accounting tasks, from daily transactional work to assisting with financial reporting.
• Willingness to adapt to new processes or changes in accounting software.
• High level of integrity and understanding of the importance of confidentiality in handling financial information.
• Awareness of professional and ethical standards in accounting.

CERTIFICATIONS:

• Valid Driver’s License
• Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.
• Applicants must successfully pass a drug screen and background check as a condition of employment.

ENVIRONMENTAL CONDITIONS (Remote Work Position):

This is a remote work position, which means you will have the flexibility to work from your preferred location. As a remote employee, it is essential that you have access to a quiet and professional work environment that is conducive to focused and productive work.

To succeed in this role, you will need:

• Reliable Internet Connection: You will need to provide your own high-speed and stable internet connection which is necessary to ensure seamless communication, access to online tools, and the ability to collaborate with team members effectively.
• Suitable Workspace: You should have a dedicated workspace that is free from distractions and provides a comfortable and ergonomic setup. This includes a suitable desk, chair, and appropriate lighting that ensure your health and comfort during work hours.
• Minimal Background Noise: Since remote work involves virtual meetings and calls, it is important to minimize background noise and maintain a professional environment. Having a quiet space free from disruptions is crucial during client interactions, team discussions, and video conferences.
• Equipment and Technology: The agency will provide you with a computer/laptop, headset, and any other necessary equipment required to perform your job functions remotely. You must follow all agency policies regarding regularly updating software, maintaining cybersecurity measures, and protecting confidential information.
• Time Management and Independence: Remote work requires self-discipline and an ability to manage your time efficiently. You should be able to work autonomously, prioritize tasks effectively, and meet deadlines without direct supervision.

Please note that during the hiring process, we may request a tour of your remote workspace to ensure an appropriate work environment. Remember, maintaining a professional and conducive work setting is important for your success and overall satisfaction in this remote position.

PHYSICAL DEMANDS (Office Remote Job):

While working in a remote office setting, physical demands are generally minimal. However, it is important to be aware of certain considerations related to ergonomics and health. Please take note of the following:

• Ergonomic Workspace: Setting up an ergonomic workstation is essential to promote comfort and prevent potential physical strains. This includes having a proper chair, desk, and computer setup that ensures good posture and minimizes the risk of musculoskeletal issues.
• Computer Usage: Most of the work will involve computer-based tasks, such as using software applications, typing, and utilizing online communication tools. It is important to be mindful of your posture, take regular breaks for stretching or resting your eyes, and maintain appropriate lighting conditions.
• Movement and Stretching: While not a physical demand in the traditional sense, it is crucial to incorporate movement and stretching into your remote work routine. Regular breaks to stand up, walk, stretch, or exercise can improve circulation, reduce muscle tension, and enhance overall well-being.
• Self-care and Wellness: Working remotely can blur the line between work and personal life. Prioritizing self-care and creating a healthy work-life balance is crucial. It is important to maintain regular exercise, eat balanced meals, and practice self-care activities to support both your physical and mental well-being.

As with any office-based or remote work, it's important to be mindful of your own health and comfort. Creating a suitable workspace, practicing good ergonomics, and incorporating healthy habits will contribute to a positive work environment and promote overall job satisfaction. Requires normal range of hearing and eyesight to communicate with clients and staff.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)