Receptionist - Tampa, FL

Are you seeking a rewarding role with a respected company? Join Opifex-Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

Opifex-Synergy represents a unique business model in the compact and heavy equipment industry. We offer a diverse range of equipment from leading manufacturers, serving the needs of everyone from large commercial construction firms to local subcontractors and general contractors.

The Receptionist provides administrative oversight for the Corporate Office and supports both corporate and branch operations. This role manages front-desk functions, coordinates meetings and vendor services, processes key accounts and invoices, and assists with new branch and fleet-related administrative needs. The position plays a critical role in maintaining organized, efficient, and professional day-to-day operations.

Essential Functions

• Greet visitors and function as a point of contact for customers and other external partners.
• Manage conference room calendars.
• Manage incoming calls, CSR/service inquiries, and daily mail distribution.
• Coordinate meetings, travel, accommodations, and catering arrangements.
• Organize quarterly meetings, executive events, and employee recognition initiatives.
• Maintain office, kitchen, and breakroom supplies; oversee general office upkeep.
• Update and distribute employee directories and contact lists.
• Process and code P-card transactions and monthly invoices.
• Manage postage and mailing systems, including multi-location accounts.
• Serve as primary contact for shipping accounts (FedEx, UPS) and process related invoices.
• Oversee office supply and uniform vendor accounts, including new branch setup.
• Establish utilities for new branch locations.
• Administer fuel card programs, driver PINs, and monthly fuel reporting.
• Maintain toll, SunPass, and violation processing accounts.
• Coordinate corporate ticket allocations and related renewals.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Required Education and Experience

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite
• Strong organizational, communication, and time management skills
• Ability to prioritize, meet deadlines, and adapt in a fast-paced environment
• Professional demeanor with strong interpersonal skills
• Discretion in handling confidential information
• Experience with standard office equipment and administrative support tasks

Military service will be considered in lieu of education/certification experience as applicable. Supervisory Responsibilities

• None

Work Environment

• Primarily based in a corporate office environment.
• Climate-controlled workspace equipped with standard office tools, including computers, phones, and business systems.
• Frequent interaction with customers, vendors, and internal staff both in person and through phone/email.
• Regular collaboration across departments.
• Periodic visits to construction sites or operational locations to support business needs.
• Occasional exposure to moderate noise, dust, or active work environments during site or construction visits.
• Exposure to seasonal weather conditions such as heat, cold, rain, or wind.
• Must be comfortable transitioning between office and industrial environments.
• Requires strong communication, multitasking, and coordination skills across departments.
• Uneven terrain and moving equipment in shop/yard areas require proper footwear and safety awareness.

Travel Required

• None

Physical Demands

• Requires a moderate level of physical activity and flexibility to support both office and operational tasks.
• Primarily sedentary work performed while seated at a desk with regular use of a computer and phone.
• Ability to sit for extended periods with intermittent standing, walking, or movement throughout the workday.
• Occasional bending, squatting, crouching, reaching, and lifting or carrying items up to 50 pounds.
• Ability to travel distances within office buildings, construction sites, or operational locations as needed.
• Manual dexterity and visual acuity required for using computers, phones, printers, and handling paperwork.
• Ability to communicate effectively in verbal and written form.
• May require extended focus, attention to detail, and mental concentration.
• Must maintain situational awareness in dynamic, multi-use work zones with vehicular and equipment traffic.

Our Benefits & Perks

We want our team members to feel supported, valued, and set up for long-term success. Our benefits are designed to take care of team both at work and at home.

Core Benefits:

• Medical, Dental & Vision Insurance
• Health Savings Account (HSA) with company contributions
• 401(k) & Roth retirement plans with company matching
• Generous paid time off and company paid holidays
• Company Paid Wellness, Employee Assistance and Discount Programs
• Boot/PPE Annual Allowance
• Career Development & Company Paid Training

Benefit eligibility can vary by role, and not all benefits apply to every position. During the hiring process, we will walk you through the benefits specific to this role. This position may also include Tool Reimbursement, Safety Bonuses, Profit Sharing, and/or Commission Earning opportunities.

Other Duties

Please be aware that while this job description outlines the primary duties and responsibilities of the role, it may not include every task or requirement. Responsibilities may change with or without notice based on business needs.

Additional Eligibility Requirements

At Opifex-Synergy, we prioritize the safety and well‑being of our employees. All successful candidates must undergo a drug test and background check before their start date. This policy maintains our commitment to a safe workplace.

Opifex-Synergy is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.