Senior Office Assistant (Community Services Component)

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Description

The Coral Springs Police Department has a diverse workforce, with an authorized strength of 230 police officers and over 99 civilian members, who are dedicated to providing the highest level of professional service to our citizens, businesses and the visitors we serve. We are nationally accredited, as an Accreditation with Excellence Agency in both Law Enforcement and Communications, through the Commission on Accreditation for Law Enforcement Agencies (CALEA) as well as a Meritorious Agency at the state level through the Florida Commission for Law Enforcement Accreditation (CFA). This level of service has allowed Coral Springs to enjoy one of the lowest crime rates in Florida for cities with a population of over 100,000 residents. By incorporating a number of problem solving initiatives throughout the community, such as the Burglary Enforcement And Reduction Unit, the Make a Call Make a Difference community crime campaign and having a School Resource Officer in every public school, our staff is committed to the City of Coral Springs' mission statement: to be the premier city in which to live, work and raise a family. For more information on our City and Police Department, please visit the following sites: Coral Springs Police Department Employment Information: Coral Springs Police Department website : Coral Springs Police Department Facebook Page: facebook.com/coralspringspolice Coral Springs Police Department Instagram: instagram.com/coralspringspd

Examples of Duties

Under general supervision, the purpose of the position is to provide highly responsible, complex administrative support to the assigned department or assigned supervisor. Employees in this classification function at journey level and are accountable for the accuracy of both routine and non-routine administrative support duties performed and analyzing administrative problems and recommending solutions as dictated by the nature of department. Position performs essential duties for a large operating unit, a specialized unit, or as primary administrative support for an organization official. Position is distinguished from that of the Principal Office Assistant by the high degree of accountability of the work, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a higher degree of independence. PRIMARY DUTIES:

• Serves as the assistant to the Law Enforcement Major of the Community Services Component; and provides administrative support to 2 Youth Liaison Sergeants, 1 Community Involvement Sergeant and 1 Training Sergeant.
• Performs administrative oversight and scheduling of in-service program and quarterly weapons qualifications.
• Coordinates the Citizen's Police Academy to include: coordinating class schedule and instructors, processing of applicants, and attending the classes to assist where needed Maintains officer's training and firearms records with the Florida Department of Law Enforcement to ensure officer law enforcement certification compliance.
• Coordinates all officer training, and maintains training files of all department members (300+ members).
• Serves as the initial point of contact for school related inquiries and concerns.
• Coordinates all AP/AR related to school board contract and City Range usage.
• Coordinates the registration of department member's training and class requests.
• Provides administrative support in processing vehicle forfeitures.

• Receives and reviews various reports, plans, and applications for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, including statistical data, licenses, invoices, and purchase orders.
• Completes and processes various forms required of assigned department, including personnel forms, invoices, work orders, purchase orders.
• Coordinates logistics and travel arrangements for conferences, meetings and seminars, including location reservations, time, and directions; assembly subject matter; travel reservations.
• Assists in the departmental preparation of operating budget; requests documents; reviews budget documentation to ensure compliance with pre-established guidelines and requirements.
• Provides back-up support for the Body Worn Camera Unit.

Typical Qualifications

• High School Diploma or GED.
• Four (4) to five (5) years of responsible experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience.

Supplemental Information

WORK ENVIRONMENT: Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving. EXAMINATION PROCESS: The following includes all steps required to process for the position. Continuing on with each step of the process is contingent upon successfully completing the previous step. Candidates can be dismissed at any point throughout the consideration process. Communication regarding scheduling and updates will be posted to your governmentjobs.com account, please check your account regularly. 1. Apply via our online application 2. Application review 3. Formal Interview 4. Computerized Voice Stress Analysis Examination and Fingerprints 5. Interview with Deputy Chief of Police 6. Extensive Background Investigation 7. Post-Offer Drug Test 8. Completion of 12 month probationary period The Coral Springs Police Department is firmly committed to offering an equitable, drug-free work environment. We do not discriminate in any employment related decisions on the basis of race, color, religion, national origin, sex, age, disability or other similar factors that are not job-related. This commitment is practiced in all aspects of our personnel policies, programs, practices, recruitment, examination, appointment, training, promotion, retention and other related activities. When requested, the Coral Springs Police Department will make reasonable accommodations for individuals with disabilities. Please contact the Human Resources Unit at [email protected] if special assistance is needed