Facility Operations Specialist

Job Description

Job Description

Job Summary : The Facility Operations Specialist will ensure the maintenance, repair, and operational efficiency of various facilities, collaborating with the Facility Operations Functional Lead to deliver high-quality services, comply with safety standards, and align with organizational goals.

Key Responsibilities

• Facility Maintenance and Repair (M&R): Oversee and coordinate routine and emergent maintenance, repair, and minor construction activities, ensuring 98% on-time completion of work orders.
• Operational Oversight: Monitor facility systems (e.g., HVAC, electrical, plumbing) and ensure compliance with safety regulations, conducting monthly inspections and reporting findings.
• Budget and Resource Management: Assist in managing facility-related budgets (up to $5M per site annually), tracking expenditures, and optimizing resource allocation to support cost efficiency goals.
• Coordination and Reporting: Collaborate with subcontractors and stakeholders, submitting monthly M&R status reports and maintaining records in designated management software.
• Rapid Transition Support: Facilitate 30-day transition periods for new or upgraded facilities, ensuring seamless operational handovers.
• Quality Assurance: Ensure high-quality deliverables by conducting quality checks on maintenance tasks and addressing non-compliance issues within 48 hours.
• Innovative Technology Implementation: Support the integration of innovative facility management technologies (e.g., IoT sensors, automated systems) to enhance operational efficiency.
• Risk Mitigation: Identify and mitigate risks (e.g., staffing shortages, equipment failures) through proactive planning and coordination with the project management team.

Qualifications

• Education: Bachelor’s degree in Facilities Management, Engineering, or related field (or equivalent experience).
• Experience: Minimum 5 years in facility operations, with at least 2 years supporting contracts. Experience with M&R, BOMR, and remote site management preferred.
• Certifications: OSHA 30-Hour Construction Safety, Certified Facility Manager (CFM) or equivalent a plus.
• Technical Skills: Proficiency in facility management software, MS Office (Excel, Project); familiarity with compliance standards.
• Clearance: Ability to obtain a background investigation clearance; current clearance a plus.
• Other: Valid driver’s license; willingness to travel to various sites (up to 25%).