Payroll and Bookkeeping Specialist

About DoorLoop

DoorLoop is property management software built for speed and the smart choice for people who take growth seriously. With offices in Miami, New York City, and Tel Aviv, we’re a global company helping property owners and managers move faster, scale smarter, and get real support, real fast.

We’re proudly People First. That’s why we’re a Certified Great Place to Work, recognized by Forbes as one of America’s Best Startup Employers in both 2024 and 2025, and earn top ratings on Glassdoor.

Mission

We’re looking for a highly organized and hands-on Payroll and Bookkeeping Specialist to support our growing U.S. operations. Based in our Miami office, you will play a key role in managing payroll, travel, and expense processing, bookkeeping, and financial coordination between the U.S. and our global finance team in Israel.

Responsibilities

Payroll:

• Fully manage and process bi-weekly payroll for 100+ U.S.-based employees
• Maintain employee records, compensation data, fringe benefits, and PTO balances
• Handle onboarding and off-boarding in the payroll system
• Act as the primary point of contact for all payroll-related questions from employees
• Ensure full compliance with federal and multi-state payroll laws and tax filings (W-2, 1099)
• Lead the system transition from Gusto to Rippling, including implementation, configuration, testing, and training

Bookkeeping & Travel:

• Manage day-to-day bookkeeping tasks, including vendor bills, credit card expenses, and employee reimbursements
• Track and reconcile Ramp card transactions, ensuring timely classification and documentation
• Oversee employee travel and expense submissions, including follow-ups, validation of receipts, and proper allocation in NetSuite
• Collaborate with the finance team in Israel for monthly close, audits, and reconciliations
• Maintain up-to-date and audit-ready financial records for U.S. operations

• Unlimited paid time off: take unlimited personal, sick, and vacation days.
• 401(k): plan for retirement with 4% matching and instant vesting.
• Medical, dental, and vision insurance: we offer medical coverage for employees through United Healthcare and dental and vision coverage through Guardian, with coverage for dependents across all plans.
• Life insurance: $100,000 policy fully covered by DoorLoop.
• Disability insurance: short- and long-term disability insurance fully covered by DoorLoop.
• Paid parental leave: paid maternity and paternity leave for birth and adoption.
• Monthly stipend: a dedicated budget for work-related expenses.
• Best-in-class equipment: Get a company laptop and all the top-tier tools to set you up for success.

The base range for this position is $65,000 - $85,000 per year. This range represents the base pay the company is prepared to offer for this role in Miami, FL, in line with market data and internal compensation practices. Where a candidate falls within this range will depend on their experience and qualifications.

REQUIREMENTS

• 3+ years of hands-on experience in U.S. payroll and bookkeeping
• Proven knowledge of U.S. payroll tax regulations across multiple states
• Experience with Rippling and Gusto, including implementation/migration
• Proficiency in NetSuite (required)
• Strong familiarity with Ramp and managing corporate credit card expenses
• Experience in handling travel and employee reimbursements
• Excellent communication skills and ability to collaborate with remote leadership
• Highly organized, reliable, and able to manage multiple tasks in a fast-paced environment

Nice to Have

• Prior experience working in SaaS or high-growth startup environments
• Familiarity with inter-company workflows and shared services
• Experience supporting global finance operations