Medical Staff Coordinator EA Level II

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Location: Altamonte Springs, FL

Shift : Monday - Friday 8am-5pm ( Requires some flexibility on occasion)

The community you'll be caring for:

• Located north of Orlando in the community of Altamonte Springs, our facility is consistently named “Best Hospital” for overall quality, reputation, doctors and nurses by local residents

• As the largest satellite campus within the AdventHealth system, AdventHealth Altamonte has been providing state-of-the-art healthcare to the community since 1973

• The 398-bed hospital cares for more than 168,000 patients a year. We are proud to be revolutionizing health care with visionary leadership and world-class resources

The role you'll contribute:

Position level is based on reporting structure (see “Reports To” above, referenced below as “Leader”).

Supports Leader as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Manages a variety of medical staff meetings and projects, including the independent performance of a wide range of complex administrative assistant duties and a multitude of office procedures in support of the Campus Officers of the medical staff at the campus location as well as system wide when needed. Serves as a liaison between Campus medical staff members and Campus Officers, centralized medical staff services, other hospital departments, and administration.

The value you'll bring to the team:

• Plans campus events for the Medical Staff Members.

• Manages calendar for CMO Leader, scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

• Provides administrative and secretarial support including opening and disbursing Leader's incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

• May assist with budget tracking, contracts, etc.

• May maintain division/department policies/procedures, contracts, etc.

• Will support Leader administratively with special requests including research, projects, and other miscellaneous duties.

• Coordinates the Privileges with Proctoring for medical staff members and allied health professionals with proctoring requirements.

The expertise and experiences you'll need to succeed:

EDUCATION AND EXPERIENCE REQUIRED:

• Bachelor's degree and/or

• Minimum 4 years' experience in a healthcare environment as an administrative or executive assistant, secretary, or other higher level administrative/office support role

EDUCATION AND EXPERIENCE PREFERRED:

• Bachelor's degree in Business, Office Administration, or Health Services Administration

• Medical staff services office experience or other healthcare environment

• Event planning/coordination experience

LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:

• Certified Administrative Professional (CAP)