Sales Administrator

Position Summary

We’re looking for a highly organized and proactive Sales Administrator to join our sales team. In this role, you’ll be the backbone of our department—providing administrative support, preparing proposals, assisting with client communications, and helping drive the overall sales process. If you thrive in a fast-paced environment, love keeping things organized, and enjoy collaborating with a dynamic team, we want to meet you!

Key Responsibilities

Proposal & Contract Support

• Create accurate and timely proposals and contracts for account managers and new customers.
• Use tools such as all Microsoft 365 Apps, Aspire, Property Intel and Google Earth to assist in pricing, measurements, and estimates.
• Maintain and update proposal templates and price sheets.
• Prepare contract renewals for branch managers to evaluate

Sales Process & Client Interaction

• Assist in the sales process by handling calls providing excellent customer service.
• Track client issues in Aspires issue tracking system
• Input new customers

CRM & Marketing Support

• Maintain accurate customer and prospect information in CRM systems (e.g., Act, SwiftPage).
• Support outbound email marketing campaigns and follow-ups.
• Track pipeline activities, updates, and opportunities.

Reporting & Analytics

• Generate and analyze reports including job costing, sales reviews, and contract renewals.
• Track new business opportunities and assist with pricing analysis.

General Administrative Duties

• Answer multi-line phones and handle inquiries professionally.
• Maintain organized digital files (e.g., field photos, Dropbox).
• Prepare materials for weekly sales meetings.

What We’re Looking For

Skills & Qualifications

• High school diploma or GED required.
• Minimum typing speed: 45 WPM.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Publisher), email, and internet research.
• Experience with Aspire, Property Intel, Google Earth
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with a team-oriented mindset.
• Problem-solving ability and professional demeanor under pressure.

Work Environment & Physical Requirements

• Office-based role in a climate-controlled environment.
• Must be able to sit or stand for extended periods, occasionally lift up to 40 lbs, and climb stairs when needed.
• Must have normal eye-hand coordination, color perception, and ability to use standard office equipment.

Why Join Us?

We’re a growing company where your contributions truly matter. If you're looking for a position that blends structure with variety—and want to be part of a supportive, hardworking team—this is the role for you.
Ready to apply? Send us your resume and a brief note about why you're interested in this role. We look forward to meeting you!