Administrative Assistant/Receptionist
- Responsible for confidential and time sensitive material.
- Proficient with MS Word and Excel.
- Able to work with others harmoniously.
- High Integrity.
- Superb listening and follow up skills.
- Must have excellent verbal and written communication skills.
- Must obtain 45 hours of childcare training with DCF within 90 days of employment.
- Familiar with DCF childcare rules and regulations (willing to provide training in this area).
- Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
- Reports to Director and/or School Owner.
- Answer and direct phone calls. Organize and schedule meetings and tours.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Maintain and create new child files.
- Order office supplies.
- Provide general support to visitors and information by answering questions and requests on telephone and email and in-person.
- Handle multiple projects.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintain computer and manual filing systems.
- Reply to email, telephone or face to face inquiries. Develop and update administrative systems to make them more efficient.
- Resolve administrative problems. Receive, sort and distribute deliveries.
- Greet and assist visitors to the office.
- Support the teachers by printing and laminating materials as requested.
- Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations.
- Superior customer service and interpersonal skills.
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