Legal Assistant - General Liability - Insurance Defense

At Chartwell, we don’t just serve clients—we live our values. With nearly 300 attorneys in 30+ offices nationwide, we’re a fast-growing civil litigation firm built on collaboration, innovation, and integrity. Our culture is guided by the Chartwellian Charter—a 10-point promise to support one another, embrace diversity, and pursue excellence.

We’re seeking professionals who bring talent, humility, and heart. Here, you’ll find more than a job—you’ll find community, opportunity, and a voice that matters. We offer competitive pay, comprehensive benefits, wellness and mentoring programs, and a workplace that celebrates your growth.

What sets us apart is our ability to blend national reach with a close-knit, collegial atmosphere. We work seamlessly across offices and practices, share knowledge freely, and step up for each other. Our team helps shape the firm’s future, contributes to thought leadership, and gives back through meaningful initiatives.

If you're ready to be part of a team that values “we” over “me,” we’d love to hear from you.

Primary duties include:

• Ideal candidate must be highly organized, detail-oriented, and maintain confidentiality
• Works closely with attorneys, legal assistants and paralegals
• Processing all outgoing subpoenas through certified mail for both offices, recording all tracking information after processed into ATO.
• Responsible for all outgoing mail and FedExes for both offices.
• Saving all incoming records, billing and etc. in response to subpoenas into ATO, updating subpoena memos with all information received. “Document management”
• Scanning and forwarding all incoming mail for both offices.
• Monitor Subpoena Inboxes & Fax Inboxes and upload all records into ATO.
• Follow up with facilities regarding records, invoices, W-9s, radiology discs in response to subpoenas.
• Duplicating records and radiology discs to send to experts to obtain CME reports when needed.
• Assist with trial preparation and other projects when needed.
• Oversee incoming settlement checks and assist with sending to Plaintiff.
• Assist with phone coverage when needed.
• Order office supplies and keep office maintained.
• Communicate and arrange service with various vendors and building management when needed.
• Other administrative/clerical tasks as needed

Requirements

• Candidates must have a minimum of 2+ years' administrative experience; legal experience a plus
• Candidates must be computer literate and proficient with Microsoft Office
• Familiarity with and prior use of document management systems a plus

Top 3 Reasons to Work at Chartwell Law:

Well-being & Flexibility - We offer four medical plan options, including an innovative plan that promotes price transparency. Our comprehensive benefits also include dental, vision, life, and disability insurance. Employees receive paid fertility benefits—up to $15,000 per person, plus $5,000 for related prescription products. In addition to our Employee Assistance Program (EAP), we proudly partner with Headspace for virtual therapy. Our roles feature hybrid and remote options, flexible scheduling, generous paid time off with PTO rollover, additional floating holidays, and paid parental leave.
Community & Inclusion - Chartwell Law is proud to be Mansfield Certified, reflecting our commitment to transparent and equitable advancement opportunities. We offer benefits coverage for domestic partners and actively support a robust DEI Committee and Women’s Committee. Through our Chartwell Cares initiative, we champion charitable causes, encourage volunteerism with paid time for service, and provide assistance to colleagues in times of need—fostering a workplace rooted in compassion and connection.
Social & Professional Development - We are lifelong learners who engage in training, mentorship, and leadership development programs. Our vibrant company culture includes summer celebrations at every office and initiatives that promote connection across locations—creating a level of camaraderie rarely seen in law firms or corporate environments of our size.