Permitting Coordinator

Job Description

Job Description

Job Specification

Commence –

Title: Permitting Coordinator

Location: Orlando – Corporate Office (100% in-person office role)

FLSA Status: Exempt

Summary: Commence is seeking a detail-oriented and proactive Permitting Coordinator to manage the permit application process, track approvals, and ensure compliance with local regulations. This role requires strong organizational skills, communication abilities, and a keen eye for detail.

Reports to: VP of Operations

Responsibilities include but are not limited to:

• Permit Application & Coordination: Work with local government agencies to apply for permits, relay comments to the Engineers Design Lead, and facilitate payments.
• Permit Tracking & Compliance: Maintain permit status, track expiration dates, and request checks for permit-related expenses.
• Municipality & Client Liaison: Act as the primary contact between Commence, Business Development Manager, the customers, and municipalities to obtain necessary approvals and ensure smooth communication.
• In Person Submissions: Regularly travel to submit and pick up permits at designated jurisdictions
• Utility Coordination: Schedule inspections for electric and water meter applications, underground conduit installation and permanent power connections with utility engineers.
• Plan Modifications: Request non-structural changes to design plan architects and engineers to expedite the approval process.
• Records & Reporting: Update CrewReport and all associated permitting tasks to monitor the progress of permits, utilities, and certificates of occupancy (COs).
• Public Works & ROW Permits: Work with public works departments in markets that require right-of-way (ROW) permits and ensure timely submissions.
• Regulatory Compliance: Verify that all product approvals meet or exceed municipal requirements.

Qualifications/Requirements:

• Strong attention to detail, ensuring accuracy in all tasks.
• Excellent verbal and written communication skills.
• Effective team player with a collaborative mindset.
• Adaptable and thrives in a fast-paced environment.
• Excellent organizational and time management skills
• Technologically proficient
• High level of accuracy in data entry and reporting
• Clear, professional communication with clients, vendors, and internal teams

Physical and Work Environment Requirements:

• Ability to sit for extended periods while working on a computer.
• Occasionally lift and move office supplies (up to 20 lbs) with or without reasonable accommodation.
• Work is performed in an office environment with standard lighting, temperature, and noise levels.

Excellent benefits package, including:

• Competitive salary
• Health Insurance - Medical, Dental and Vision
• 401k with a generous company match
• Paid time off (PTO) & Company-paid Holidays