Administrative Assistant

Team Hogan is hiring a results-driven Administrative Assistant to support office operations, purchasing, field accountability, enhancements, and marketing execution. This role connects the office, field teams, vendors, and marketing efforts into one organized system.

Bilingual English/Spanish is a major plus

This is a responsibility role. You will own tasks from start to finish.

Core Responsibilities

Office, Calls & Leads

• Answer all incoming office calls professionally

• Return all missed calls promptly

• Track and follow up on leads, inquiries, and service requests

• Log call outcomes and next steps

• Keep communication organized and closed-loop

Office Systems & SOPs

• Maintain file cabinets and digital records (clean, current, organized)

• Develop, document, and improve Standard Operating Procedures (SOPs) Incorporate AI

• Track inventory for office supplies, tools, and project materials
  
  

Purchasing & Materials

• Purchase materials for landscape enhancement projects

• Pick up supplies from vendors as needed

• Coordinate deliveries and verify accuracy

• Track receipts, quantities, and job allocation

Landscape Enhancements Support

• Organize enhancement project documentation and photos

• Assist with scheduling and material readiness

• Ensure crews are fully prepared before jobs start

Field Accountability & Documentation

• Take photos and videos of crews completing work

• Check on teams for attendance, job progress, and compliance

• Document lunch breaks, locations, and timing

• Assist with daily and weekly reporting

Marketing Support

• Post approved content to social media

• Organize photo/video libraries

• Manage door hanger marketing efforts

• Coordinate and manage tasks with Virtual Assistant (VA)

• Maintain brand consistency across all content

Required Traits

• Extremely organized and proactive

• Comfortable speaking with clients, vendors, and crews

• Confident handling purchases and materials

• Strong follow-through and documentation skills

• Tech-comfortable (smartphone, apps, photo/video capture)

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