Operation Admin Manager

JOB OVERVIEW

The Operations Admin Manager is responsible for the direct supervision and coordination of the activities of clerical and administrative support staff within operations including but not limited to payroll, scheduling, and other administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to:

• Supervises the planning, organization, and development of the operation administration.
• Supervises the department billing and employee attendance report
• Oversee daily duties of employees to ensure that quality standards are being met and proper procedures are being followed
• Collaborate with Human Resources and Operations with training programs, new hires, and employee ID management
• Ensures a monthly ID Renewals report to Human Resources
• Ensures an organized and maintained employee record system per department
• Give guidance to employees in handling errors, problems, complaints, and/or disputes
• Performance analyses of employees
• Go over the monthly quarterly report with the Operations Manager ensuring up to date data on resignations, leaves of absence, and vacation
• Coordinate work schedules and duty assignments
• Interpret and explain work procedures and policies to staff
• Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing.
• Review records and reports relevant to payroll, production and other workplace activities for monitoring employee activities and evaluating performance.
• Work with other supervisors to coordinate workplace activities with other departments, units or teams
• Responds to and resolves administrative inquiries and questions
• Implement company or departmental policies, procedures, and quality/service standards.
• Maintain records, including inventory, personnel, orders, supplies, and maintenance documentation
• Other duties as assigned

QUALIFICATIONS

EDUCATION, LICENSE, and/or CERTIFICATION

• Must possess at least a high school diploma or equivalent
• Valid driver's license

EXPERIENCE and/or KNOWLEDGE

• Minimum 3+ years of Administrative experience
• Minimum 1+ years of supervisory experience
• Strong computer skills including Microsoft Office, especially World, and Excel

SKILL and/or ABILITIES

• Must be able to fluently speak, read, and write in English and Spanish
• Analytical skills to understand payroll and time attendance
• Interpersonal and verbal communication skills to foster strong relationships with managers, union representatives, and employees, as well as present in front of groups
• Listening skills to understand points made by employees and respond appropriately to issues
• The ability to work and communicate with all levels of Operations and management
• Should possess a work style and conduct that is approachable and hospitable, while motivated to achieve result
• Must be very organized, with strong attention to detail; must stay on top of paperwork
• Must be able to obtain a SIDA Badge from the airport

TRAVEL

Negligible

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

Physical Demands

The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. This position requires the incumbent to be able to speak and be understood, hear, and comprehend the English language, stand for long periods of time, be able to lift approximately 50 pounds, be able to relocate in the event of an emergency, and have a neat and professional appearance.

EEOC

Grupo Eulen is an equal opportunity employer and will consider all applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, and all other protected classes recognized or any other characteristic protected under applicable federal, state, or local law

Education

• Associates or better