Administrative Assistant to Admin Service Director

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JOB TITLE: Administrative Assistant to Admin Service Director

Location: North Fort Myers, FL

Work Hours: 8:00 to 5:00; Monday through Friday

Our benefits include:

• Company-wide annual incentive plan
• Medical, vision and dental insurance
• 401(k) plan with a generous 6% company match
• Company funded Pension Plan
• On-site wellness/medical facility
• Company paid Short & Long-Term Disability insurance
• Health Savings Account with an employer contribution
• Flexible Spending Accounts
• Paid time off and paid holidays
• Wellness program with financial rewards
• Tuition reimbursement
• Group life insurance
• Critical Illness and Accident Insurance

LCEC provides reliable, cost-competitive electricity to more than 240,000 customers throughout a five-county service territory located in Southwest Florida. We employ approximately 400 skilled employees and are one of more than 900 electric distribution cooperatives located throughout the United States. LCEC has been recognized locally and statewide as an industry leader and continually receives acknowledgment for the work that our employees do in the community along with other civic, environmental and professional honors.

Position Summary: This position supports the Director, Administrative Services and the Director's team, as needed. Serves as the liaison between the Director and internal & external customers. This position includes various administrative duties; defining, maintaining, and improving administrative processes; and various projects as assigned. Develops charts, graphs, tables, and reports; maintains departmental records and documents; coordinates meetings/calendars and all travel requests; coordinates Director's budget and coordinates division budgets; assists with and delivers presentations; and researches/resolves issues. Position Responsibilities

• Assist the Director and the various departments of the division on a daily basis with various tasks. Handle or coordinate all administrative functions, research issues and provide answers/solutions. Develop and coordinate various written correspondence and reports as necessary, including meeting minutes as requested. Maintain records and follow up on issues as necessary.
• Develop and track the Director's departmental budget, including developing and maintaining complex spreadsheets and utilizing various query tools for tracking and reporting results on at least a monthly basis. Coordinate development and tracking of division budgets and other metrics as needed while ensuring data integrity.
• Compose general correspondence, prepare, and maintain various types of documents, reports, and presentations, using Microsoft Office software. Manage the Director of Administrative Services calendar and schedule appointments. Assist others in the division with meeting planning and scheduling as needed. Prepare meeting agendas as necessary.
• Act as the division financial gatekeeper for all vendor requests, renewals, and invoices. Prepare and submit purchase requisitions, expense reports, company credit card (“procard”) reconciliations, and check requisitions as required. Verify the accuracy of vendor invoices and follow up as necessary.
• Order office supplies, publications, and special items utilizing department budgets.
• Maintain adequate supplies for the division. Request service for copiers/printers as required.
• Assist the division in maintaining applications and software with up to date information to run reports and maintain records.
• Assist with various company-wide initiatives including but not limited to process improvement efforts, market research for strategic planning, and benchmarking activities. This includes compiling, analyzing, and presenting information in various reports, charts, graphs, and flow charts. Create and develop visual presentations for the Director and/or deliver presentations.
• Maintain effective working relationships with employees and customers at all levels within LCEC. Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Provide current and accurate information to all requesters, courteously and in a timely manner.
• Other duties as assigned.

Education

• Associate's Degree Business Administration (Required) or
• Equivalent experience in a professional corporate business environment.
• Bachelor's Degree Business Administration (Preferred)

Experience

• 2+ to 5 Years Progressively responsible experience in a support position in a business environment. (Required)

Knowledge, Skills, and Abilities

• Strong proficiency with Microsoft Office Professional Suite is necessary, including Word, Excel, Outlook, PowerPoint, SharePoint and Visio (or other process flow/ diagramming application). Strong internet skills are also required. (Required)
• Ability to interface with all levels in the organization. Must have high level of interpersonal skills to handle sensitive and confidential situations and information. Ability to coordinate information and deadlines from many different individuals within and outside of the division. (Required)
• Strong research and analytical skills, using creative and proactive thought processes. (Required)
• Strong organizational skills. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple demands. (Required)
• Ability to work independently and proactively. (Required)
• Excellent verbal and written communication skills. (Required)
• Florida Notary Public Certification. (Preferred)
• Working knowledge of various LCEC enterprise/ flagship systems (NISC-I Vue, MapView, OnBase). (Preferred)
• Bilingual English/Spanish. (Preferred)
• Experience in the electric utility industry. (Preferred)

Physical Demands and Working Environment: The physical demands and working environment characteristics described here must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: Standing Occasionally, Walking Occasionally, Sitting Constantly, Lifting Rarely, Carrying Rarely, Pushing Rarely, Pulling Rarely, Climbing Rarely, Balancing Rarely, Stooping Rarely, Kneeling Rarely, Crouching Rarely, Crawling Rarely, Reaching Rarely, Handling Occasionally, Grasping Occasionally, Feeling Rarely, Talking Constantly, Hearing Constantly, Repetitive Motions Frequently, Eye/Hand/Foot Coordination Frequently,

• Working Environment: Constantly Air-conditioned office environment, Rarely Extreme cold, Rarely Extreme heat, Rarely Humidity, Rarely Wet, Occasionally Noise, Rarely Hazards, Rarely Temperature Change, Rarely Atmospheric Conditions, Rarely Vibration.

STORM DUTY REQUIREMENTS.... Responding to storms will be considered a condition of employment: LCEC provides critical services to our community during an emergency. Employees are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our LCEC members. Employees are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's guidelines and procedures.

Please note that at the time a candidate is made a job offer, the candidate will be subject to a background check and a drug screening.