Senior Administrative Assistant/Office Manager

Job Title: Administrative Assistant 
Location: Fort Lauderdale, FL (Fully In-Person) 

About Blue Sky Utility 

Blue Sky Utility is a fast-growing renewable energy company building the infrastructure that powers a cleaner future. As we establish and scale our Florida headquarters, we are investing in building a world-class in-office experience and a highly effective executive support function. 

We are seeking an Administrative Assistant/ Office Manager. This is a cornerstone role in our organization and a critical partner to our leadership team. 

Role Summary 

The Office Manager & Administrative Assistant will serve as the operational anchor of our Fort Lauderdale office and a trusted right hand to senior executives. 

This role combines full ownership of office operations with high-level executive support. You will run the office as a business, while also managing priorities for the C-suite. 

We are looking for a true hand-raiser: someone who anticipates needs, takes ownership without being asked, and thrives in a fast-moving executive environment. 

Key Responsibilities 

Office Management & Operations 
• Own day-to-day operations of the Fort Lauderdale office 
• Manage office vendors, facilities, supplies, maintenance, and services 
• Oversee conference rooms, kitchen, common areas, and overall office experience 
• Manage office access, badges, visitors, and security coordination 
• Plan and execute office moves, build-outs, and expansions as needed 
• Ensure a professional, organized, and high-functioning office environment 

• Manage large scale monthly events where the C-suite travels to the Florida office for one week.

Assistant Support (C-Suite) 
• Provide direct administrative support to senior executives 
• Manage complex calendars, scheduling, and meeting logistics 
• Coordinate domestic and international travel, itineraries, and expenses 
• Prepare materials for executive meetings, board meetings, and presentations 
• Serve as a gatekeeper and trusted liaison for internal and external stakeholders 
• Handle confidential and highly sensitive information with discretion 

Business & Administrative Support 
• Draft correspondence, memos, and internal communications 
• Track action items, follow-ups, and deadlines for executives 
• Support HR in onboarding of senior hires and executives 
• Assist with event planning, offsites, and leadership meetings 

What Makes This Role Unique 

This role sits at the intersection of: 

• Office operations 
• Executive partnership 
• Company culture 
• Business rhythm 

You will have daily exposure to the C-suite, real influence over how the office functions, and a direct impact on leadership effectiveness. 

We are looking for someone who: 

• Thinks three steps ahead 
• Naturally anticipates executive needs 
• Takes pride in running a flawless office 
• Enjoys being the person everyone relies on 

Requirements

Required 
• 5+ years of experience as an Office Manager, Executive Assistant, or similar role 
• Proven experience supporting senior executives or C-suite leaders 
• Strong experience managing office operations in an in-person environment 
• Exceptional calendar management and organizational skills 
• Advanced proficiency with Microsoft Office and collaboration tools 
• Strong written and verbal communication skills 

Preferred 
• Experience supporting multiple executives simultaneously 

• Some HR experience
  • Experience in a fast-growing or scaling company 
  • Experience coordinating board meetings and executive offsites 
  • Comfort working with confidential, sensitive, and high-impact information 

Benefits

What we can offer you:

• An Incredible Team, a Big Mission
  Work alongside smart, passionate people who are genuinely driven to build a cleaner energy future. We move fast, collaborate deeply, and celebrate wins together. Our team culture is strong and stable, reflected in our 87% employee retention rate, which speaks to the environment we’ve worked hard to build.
• Competitive Pay with Transparency from Day One
  We believe in being honest and clear about compensation from the start. The base salary range for this role is $65,000-80,000. Compensation decisions are based on a thoughtful review of your background, skills, certifications, and the impact you’ll bring to our growing business. Posting salary ranges upfront is part of our commitment to transparency and trust.
• Benefits that Start on Day One
  Your health and financial well-being matter to us. That’s why we offer medical, dental, and vision insurance, short-term disability, life insurance, and a 401(k) with a generous 6% company match, all available starting your first day.
• Real Work-Life Balance
  We believe great work happens when people feel supported, energized, and trusted. Our hybrid schedule gives you the structure to collaborate in person and the space to focus and recharge.
• A Culture That Walks the Talk
  Our team motto is “Be a Commando.” To us, that means stepping in wherever needed, taking ownership without waiting to be asked, solving problems with creativity and grit, and supporting your teammates without ego. It reflects a culture of accountability, resilience, and teamwork where everyone is willing to roll up their sleeves to get the mission done.We are building a company where everyone belongs. Inclusion is not a checkbox. It is woven into how we hire, grow, and work every day.