Formulation Support Specialist (Miramar)

The Formulation Support Specialist – Ingredient Sourcing provides operational and technical support to the Formulation team by coordinating new ingredient requests with suppliers. This role ensures accurate collection of technical, regulatory, quality, and commercial documentation required for formulation development, regulatory compliance, and supplier approval. The position plays a key role in enabling efficient formulation development while maintaining compliance with internal quality systems and regulatory requirements.

Key Responsibilities

• Ingredient Request & Supplier Coordination
• Support the Formulation team in requesting new raw materials and ingredients from approved and prospective suppliers
• Serve as the main point of contact with suppliers for ingredient-related inquiries
• Track and follow up on ingredient requests to ensure timely responses
• Documentation & Data Collection
• Request, receive, organize, and maintain supplier documentation, including but not limited to:
• Technical Data Sheets (TDS)
• Certificates of Analysis (COA)
• Safety Data Sheets (SDS/MSDS)
• Allergen statements
• Country of origin statements
• GMO, vegan/vegetarian, and sustainability certifications
• Regulatory compliance statements (FDA, USP, EP, food grade, supplement grade, etc.)
• Ensure all documents meet internal quality and compliance standards
• Cross-Functional Support
• Collaborate closely with Formulation, Quality, Regulatory, Procurement, and Operations teams
• Support ingredient qualification and internal review processes
• Communicate ingredient status updates clearly to internal stakeholders
• Data Management & Tracking
• Maintain accurate records in internal databases, ERP systems, or shared folders
• Track ingredient request status, supplier responses, and documentation completeness
• Assist with updating ingredient master data as needed
• Continuous Improvement
• Identify opportunities to streamline ingredient request and documentation workflows
• Support audit readiness by maintaining organized and traceable ingredient records
• Participate in continuous improvement initiatives related to supplier and ingredient management

Qualifications

• Associate or bachelor’s degree in food science, Chemistry, Biology, Supply Chain, or a related field preferred. Equivalent experience in formulation support, regulatory, or ingredient sourcing will be considered.