Planning & Scheduling Administrator

Job ID: 41039

Planning and Scheduling Administrator

Lloyd’s Register

Location: Miami, US

About the Role:

• We are seeking a Planning & Scheduling Administrator responsible for managing the delivery of Planning and Scheduling tasks for standard Service Delivery In-Service or MEC jobs. The ideal candidate will ensure that requests are handled efficiently, meeting proposed KPI targets, while maintaining high standards of service and compliance with global processes. This role also involves promptly and professionally receiving and acknowledging client requests.

What we offer you

• Fixed Term Contract of 12 months
• Hybrid setup with a requirement of two or more in-office workdays weekly.
• The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.

The Role

• Scheduling and Resource Allocation: Monitor vessel schedules for In-Service jobs to facilitate effective planning, which includes:
• Conducting technical competency (TC) checks to identify the necessary TCs for specific scopes.
• Assessing resource availability and recommending appropriate assignments.
• Organizing tasks in the surveyor calendar to optimize resource utilization.
• Managing Planning & Scheduling requests from receipt to completion, ensuring they align with proposed KPI targets.
• Request Validation: Verify requests by performing contract and account checks to ensure all requirements are fulfilled, including assessing the feasibility of remote surveys when applicable.
• Client Communication: Confirm client attendance by delivering clear and timely communication about scheduling and any changes.
• Knowledge Development: Continuously build local knowledge of clients, locations, and surveyors to improve scheduling effectiveness
• Standards and Processes: Ensure compliance with global standards and processes in all planning and scheduling activities, upholding high levels of accountability and performance in line with these standards.
• Client Centricity: Elevate client feedback to management and take proactive measures to ensure positive experiences. Foster a client-centric culture that emphasizes a consistently positive client journey.
• Ownership Handover: Facilitate a smooth and transparent handover of tasks between teams throughout the process cycle. Adhere to the RACI document and clearly communicate transition points to prevent any overlap or gaps in responsibility.

What you bring

• Excellent organizational and time-management skills, capable of managing multiple tasks and meeting deadlines.
• Keen attention to detail and accuracy in handling requests and scheduling.
• Strong communication and interpersonal skills, enabling professional interactions with clients and team members.
• Fundamental understanding of technical competency requirements and resource allocation.
• Dedication to continuous learning and knowledge sharing.
• Solid grasp of global standards and processes, with the ability to ensure compliance.  

#LI-AR1

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About us

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply.

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We don’t just talk about our differences, we celebrate them!

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.

If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy.

We care, we share, we do the right thing.

If you have further questions about this role, please contact us at [email protected] and we will respond to you as soon as possible.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at:

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. ( Group entities ).