Accounts Receivable and Accounts Payable Specialist

Job Description

Job Description

Take Your Career to the Next Level with WeatherTite Windows!

Company Overview: Weather Tite Window is a specialized home improvement company based in Tampa, Florida, providing replacement windows and doors for residential and commercial properties throughout the Tampa Bay area. Since its founding in 2006, the company has focused on providing high-quality, energy-efficient solutions designed to withstand Florida's unique climate.

Role Overview: 

The AR/AP Specialist owns the daily rhythm of accounts receivable, and accounts payable at Weather Tite Windows. This person will manage a high volume of customer payments and vendor invoices, keep daily bank reconciliations accurate and current, and play a central part in helping the company reach its five-day month end close goal. The role is evolving as the company digitizes manual processes, making it a great fit for someone who wants to bring new ideas and make the role their own.

This position reports directly to the Controller, and works side by side with a tight, collaborative accounting team every day. The AR/AP Specialist also partners with other departments across the business as customer payment processes evolve, and supports leadership by ensuring customer balances, vendor balances, and revenue tie out accurately each month.

Responsibilities : 

• Enter 20 to 30 AR payments per day across two systems, MarketSharp today and Sage Intacct long term.
• Take 10+ customer payment calls per day, processing payments and managing all account questions come up.
• Reconcile all payments entered to the bank daily.

• Push 30+ accounts payable invoices per day from email into Ramp.

• Verify GL coding on every expense, confirming the coding Ramp assigns as part of both the daily workflow and the month end close.

• Process all credit card payments in Ramp and sync them to Sage Intacct.

• Participate in the month end close by ensuring all customer payments are entered, correct, and tied out, and that revenue ties out to the CRM, playing a key part in reaching the five-day close goal.

• Reconcile vendor balances every month at close.

• Verify all AR payments and customer balances at month end.

• Tie out revenue earned in the CRM and Sage Intacct.

Ideal Candidate Background:

• Must have at least 3 years of AR/AP Experience

• Preferred construction industry or related field experience (3+ years)

• Experience with AI platforms such as Ramp, Bill.com, Sage Intacct

• Attention to detail and accuracy. Experienced in reconciliations, high energy able to handle high volume

• Must be able to handle high volume: 20+ payments per day and approximately 50 total invoices per day

• Sage Intacct experience is a plus but not required, open to training candidates with strong general AP/AR experience since most accounting systems work similarly

Logistics:

• Report to Controller

• On Site in Tampa, Florida

• Compensation $65,000 - $75,000 dependent on experience

Benefits:

• 401(k) with Safe Harbor Match: eligible after just 3 months, with a company match of up to 4%

• PTO starting at 10 days and scaling up to 17 days annually
• All major federal holidays observed, plus extended long weekends throughout the year