Bookkeeper / Administrative Assistant

Benefits:

• 401(k) matching


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

We are a high-end construction and property management firm seeking a Bookkeeper/Administrative Assistant with a background in construction—preferably with a General Contractor, Subcontractor, or Construction Company.
🔧 Key Responsibilities
Accounting Support
• Support day-to-day accounting functions in collaboration with the Accounting Manager
• Handle Accounts Receivable:
Prepare invoices (including AIA and QuickBooks Contractor billings)
Track deposits and progress payments
• Manage Accounts Payable:
Process vendor invoices and credit card statements
Prepare payment batches for review
Reconcile vendor statements and maintain accurate vendor records
• Maintain detailed records for each project (contracts, POs, COs, invoices, pay applications, etc.)
• Obtain W-9s and Certificates of Insurance (COIs) from subcontractors
Administrative Support
• Assist with organizing, filing, scanning, and managing financial documents
• Process expense reports and reimbursements
• Maintain up-to-date records for project-related expenses
• Provide general administrative support to the Accounting Manager
• Other duties as assigned
✅ Qualifications
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and meet deadlines under pressure
• High level of discretion and professionalism
• Proficient in:
QuickBooks Pro
Microsoft Excel, Word, Outlook
Adobe Acrobat Pro DC
• Preferred experience with:
Procore (construction management software)
Sage 300
🔍 Additional Requirements
• Must pass a drug screening and background check
• Professional references required
• Resume submission is mandatory for consideration
💼 Compensation & Benefits
• 401(k) with 4% company match
• $550/month toward insurance premiums (includes Dental, Vision, Health, and Supplemental Gap Insurance)
• Paid Holidays, Vacation, and Sick Leave
If you're detail-oriented, thrive in a dynamic environment, and enjoy contributing to a growing company—we'd love to hear from you!

Compensation: $20.00 - $22.00 per hour