Project Coordinator

EEE is a leading provider of electrical services, specializing in transformer maintenance, electrical testing, and substation upgrades for municipalities, utilities, and industrial clients across Florida and the Southeast. With a strong commitment to safety, reliability, and technical excellence, EEE offers a collaborative and supportive work environment. The Project Coordinator/Administrator plays a vital role in supporting on-site field operations, ensuring accurate documentation, compliance, and smooth project execution. This is a full-time, on-site position working 10-hour shifts, five days a week, and is ideal for detail-oriented professionals who thrive in a fast-paced, team-oriented setting. The job is located in Pasco County

Responsibilities

• Assist with prevailing wage tracking and documentation, ensuring compliance files are organized and audit-ready.
• Maintain Traffic & Temporary Management (TTM) logs and other required compliance documentation, coordinating updates with field teams and ensuring timely submissions.
• Establish and maintain jobsite document control processes, including filing and distributing project correspondence, RFIs, reports, drawings, and closeout documents.
• Support preparation and tracking of owner pay applications and subcontractor/vendor invoices, verifying required backup and compliance documents, and maintaining accurate billing records.
• Create and track purchase orders, coordinate vendor quotes, confirm deliveries, and assist with receiving documentation and invoice matching.
• Provide day-to-day administrative support, including managing phones, emails, mail, scanning, printing, distributing notices, and coordinating site visitors and meeting logistics.
• Support project schedules by collecting updates from field staff, assisting with daily reports, manpower and equipment logs, and productivity tracking.
• Track action items, coordinate with subcontractors and vendors for outstanding documents, and communicate status updates to the project team.
• Maintain confidentiality, adhere to company and client policies, and perform other related duties as assigned.

Qualifications

• Minimum 2 years of experience in construction administration, project coordination, project controls, or a related project support role.
• Experience with document control, pay applications, and purchasing/procurement processes.
• Working knowledge of prevailing wage requirements and compliance documentation (certified payroll support preferred).
• Proficiency in maintaining project logs, including TTM logs, with accuracy and timeliness.
• Strong skills in Microsoft Office (Excel, Word, Outlook); experience with Teams or SharePoint is a plus.
• Excellent attention to detail, time management, and ability to handle multiple priorities in a fast-paced environment.
• Professional written and verbal communication skills, with the ability to work effectively with both field crews and office staff.
• Highly organized with strong document and file management habits.
• Accuracy in data entry and log maintenance, including strong Excel skills (filters, basic formulas, formatting).
• Ability to track deadlines, maintain status dashboards/logs, and work independently while escalating issues appropriately.
• Customer-service mindset and professional presence on the jobsite.