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Courtroom Specialist- Civil Law 57-2025

Polk County Clerk of Courts
Bartow, FL
Join a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk’s office has been recognized as a Best Places to Work—an award given by CareerSource Polk that is based on employee surveys and an evaluation by judges. The Clerk of Courts provides a very rich benefit plan which includes membership in the Florida Retirement System, health insurance, an employee wellness center, and an employee gym. There’s also a paid time off plan in which one can accrue twenty-two days of leave time in the first year of employment.

Essential Attributes:
  • The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
  • Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
  • Maintain a high standard relating to professional conduct and behavior.
  • Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.
Essential Tasks:
  • This position requires some independent judgment, as well as technical skill. Duties include performing clerical work requiring application of various work methods and procedures which may be complex.
  • Provide accurate and professional service to the courts, general public and other government agencies by maintaining an accurate record of court orders, as stated by the Judge in the courtroom proceedings as well as providing information regarding civil appeals.
  • Thorough knowledge and experience in attending county court small claims pre-trial hearings, trials before the court, and case management conferences by appearing either in person or virtually.
  • Ability to check in Jurors prior to court and attend Civil Jury Trials. This position requires the ability to learn the responsibilities and technical aspects of conducting the required tasks to assist with Jury trials.
  • Conduct the necessary preparations before court to ensure the docket is current and notate any significant information that could be pertinent to the case.
  • Attend court hearings (which may require staying after hours) and maintain accurate records of court rulings by documenting the information to the Court Memo, accepting evidence or I.D. as directed by the Court and preparing/processing Orders when required. This includes the ability to attend virtual hearings as needed.
  • Always maintain professionalism in the courtroom and adhere to the dress code policies that have been put in place.
  • Being able to work in a constant state of alertness and safe manner.
  • Thorough knowledge of appeal procedures and timelines involved in preparing/processing pertinent documents including the distinction between “final” and “nonfinal” appeals.
  • Ability to electronically transmit records in (PDF) format to the appropriate court(s) pursuant to the appellate rules of procedure.
  • Perform data entry regarding new cases that are filed by electronic filings.
  • Complete understanding and ability to index subsequent pleadings that are either electronically filed or scanned to ensure cases are updated correctly and the work is accurately processed according to time standards and reported properly to SRS.
  • Process post court which includes scanning/indexing pleadings, preparing final orders, preparing evidence lists, rescheduling court dates and any other ministerial duties of the Clerk as directed by the Order of the Court.
  • Perform other related work as required.
  • This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
Minimum Skills / Qualifications:
  • Graduate of an accredited high school or possess and acceptable equivalency diploma
  • Ability to identify & interpret pleadings that are filed which require additional processes.
  • Capability of making good sound judgment decisions.
  • Proficient in assisting internal/external customers by providing accurate information.
  • Ability to effectively correspond to internal/external customers in writing/emails using proper pronunciation.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to communicate well and listen carefully to people from varied backgrounds.
  • Ability to research resource materials.
  • Ability to organize, prioritize and manage work to meet necessary time requirements and work load.
  • Ability to accurately type 35 WPM.
  • Ability to maintain attention to detail and to remain calm in an anxious, intense environment.
  • Ability to operate a PC and/or mainframe based systems.
  • Proficient use of Word and the ability to learn industry based software.
  • Ability to cover work of other employees to ensure that deadlines are met.
  • Ability to remain flexible as conditions change and continue effective performance in the face of additional challenges.
  • Ability to make quick, objective decisions.
  • Knowledge of Florida Statutes, Civil Rules of Procedures and Administrative Orders.
  • This position requires a six-month training period for new employees.
  • Occasional overtime may be required.
  • External candidates will be subject to an NCIC background check, drug screen and physical exam.

Physical Requirements
  • Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus.
  • The noise level in the work environment is usually moderate.
M/F/V/D
Hiring rate: $16.82
Monday - Friday; 8:00am - 5:00pm

Click for Veteran Preference
Posted 2026-01-07

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