RC Hospitality Solutions - Executive Administrative Assistant

Are you highly organized, detail-oriented, and thrive in a fast-paced environment? We are seeking an Executive Administrative Assistant to provide vital support to our executive leadership team. This role offers the opportunity to work closely with senior leaders across multiple departments, ensuring smooth operations, effective communication, and seamless coordination of executive projects.

What You’ll Do

• Provide professional administrative support to executives, including calendar management, scheduling, and correspondence.
• Arrange complex travel itineraries and prepare expense reports.
• Assist in preparing presentations, agendas, reports, and meeting materials.
• Coordinate company meetings and Executive Committee functions, including logistics, agendas, and follow-up.
• Manage confidential documents and filing systems with discretion.
• Support general HR administrative functions while maintaining confidentiality in all matters.
• Assist with financial and office administration tasks, including supply ordering, expense tracking, and reconciliations.

What We’re Looking For

• 3–5 years of experience supporting executives in an administrative role.
• Strong organizational and time management skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with collaboration tools (Teams, SharePoint, Zoom) is a plus.
• Ability to work independently, anticipate needs, and take initiative.
• Notary Public certification (or willingness to obtain).

Required Education & Experience

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of 3 years of experience in an administrative or support role, or equivalent combination of education and experience.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds (e.g., boxes of office supplies, bottled drinks, coffee supplies).
• Specific vision abilities include close vision and color vision (e.g., spending extended time at a computer screen).
• Duties require sitting; using hands to finger, handle, or feel; reaching with hands and arms; and talking or hearing on a regular basis.
• Occasional standing, walking, climbing or balancing, stooping, kneeling, crouching, or crawling (e.g., typing, answering the phone).

Travel Requirements

• Must have reliable transportation and a valid Driver’s License.
• Must obtain and maintain Florida Notary Public certification.

Compensation & Benefits

• Starting pay: $25/hour, non-exempt.
• Benefits include medical, dental, vision, and life insurance.
• Paid Time Off (PTO) available after 90 days of employment.
• 401(k) plan with company match.

Why Join Us?
RC Hospitality Solutions is one of the few well-established and influential management companies in Northwest Florida, managing food and beverage, HOAs, and resort activities for some of the largest properties in the Florida Panhandle. Associates will tell you: We don't sell souvenirs; we make memories.

At RC Hospitality Solutions, our vision is to be the preferred leisure, meeting, and lifestyle destination in every community where we do business. We live our STARLIFe values — Service, Teamwork, Accountability, Respect, Loyalty, Integrity, and Fun — in everything we do. As part of our team, you’ll not only contribute to our mission of creating lifelong memories, but also grow in an environment that values professionalism, collaboration, and a positive workplace culture.

If you’re ready to bring your organizational skills and proactive mindset to a role where every day is different, we’d love to hear from you!

Apply today and help us support the leaders who are shaping our future. Equal Opportunity Statement
RC Hospitality Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law.