Estates Administrative Assistant

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WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU! JOIN OUR DREAM MAKER CULTURE ©

We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:

Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs

JOB OVERVIEW:

The Administrative Assistant team member is responsible for providing administration support to the Estates Management Team, including outlook updates, zoom meetings, MS Team meetings, team member birthdays, anniversaries, celebration milestones, reservations, arranging amenities , expense reports, GL reconciliation, donations, gift certificates, sales contracts, rental contracts, estoppels, unit maintenance collection, general office items, etc.

The position must maintain high level of motivation, work well in fast paced environment, and assist with the development of relevant brand stories, new services, amenities and departmental best practices.

REPORTS TO: General Manager

KEY RELATIONSHIPS:

Internal: HR office, Engineering team, Housekeeping team, Security team, and Finance Office.

External: Residents, visitors, key vendors

QUALIFICATIONS

Essential:

• College degree.

• Fluency in English. Strong written, verbal and non-verbal communication.

• Advance skills / Experience with Outlook and Microsoft Office (Word/Excel/PowerPoint)

• Ability to:

• Perform job functions with attention to detail, speed and accuracy.
• Prioritize and organize.
• Be a clear thinker, remain calm and resolve problems using good judgment.
• Follow directions thoroughly.
• Understand guest's services and needs.
• Work cohesively with co-workers as part of a team.
• Work with minimal supervision.
• Flexible work hours, assistant with events as needed.
• Maintain confidentiality of guest/resident information and pertinent resort data.

Desirable:

• Experience with SMS: Springer Miller PMS,

• Previous experience in hospitality industry.

PHYSICAL ABILITIES

Essential:

• Exert physical effort in transporting 5 to 20 pounds.

• Endure various physical movements throughout the work areas.

• Reach 12 inches.

• Remain in stationary position for 6-8 hours throughout work shift.

Satisfactorily communicate with guests, management and co-workers to their understanding.