Assistant Operations Manager

Main Purpose of the Role:

Assist the BU Operations with bunker consumption reports and requisitions received for the vessels. Prepare monthly bunker requirements. Monitor and prepare reports for vessel SDR or reefer damages and ensure that repairs are completed in a timely manner. To assist in preparing Voyage Summary reports for all operated vessels and to organize Random Bunker inspections. To assist in keeping updated records on last propellor and hull cleaning within Operational files. To assist creating voyages in VPS for each operated vessel/ line and to maintain a file for waiting times for all operated vessels. To maintain the reefer spare list of operated and partner vessels and assist in arranging for off landing/ transfer of reefer kits between vessels during phase in/out. To assist in preparing for on hire and off hire surveys when needed and communicating same to all stakeholders. Daily position reports to be sent.

Main Tasks:

• To ensure vessel send daily reports and follow up in case not sent.
• Identify errors and relay information to captain for corrections
• Calculation of vessel off hire and maintenance of spreadsheet after confirming from Ops Dy Director
• To assist in compiling waiting times for operated vessels- reasons to be recorded.
• Daily position reports to be sent.
• Fuel requisitions; check previous voyage consumption and ensure that the correct fuel is being requested and confirm with the BU Operations Dy Director
• Ensure that fuel requisitions are sent 14 days in advance to the head office before the vessel reaches the bunkering port
• Email purchase orders to the vessel captain
• Reconcile the bunker reports with the Bunker Delivery Notes (BDN) and advise vessel captains of any discrepancies
• To maintain a file for SDR records and updating same on TEAMS along with costs received.
• To maintain records for reefer spares and to follow up with reefer department for supply/ transfer of reefer spares between vessels and also during phase in/ out.
• To maintain records for propellor and hull cleaning for all operated vessels
• To maintain records for Random Bunker surveys and to arrange same based on regular gaps as established by Global Ops.
• To assist in creating Voyage Summary data after completion of voyages for ZIM operated vessels.
• Updating off hire records on TEAMS and sending same to relevant stakeholders.
• Consolidation and follow up all vessel damages and maintaining spreadsheet with the details.
• Request quotations from external suppliers and notify the terminals via agents of estimated cost to do repairs and coordinate the repairs
• Submit invoices to the ports and ensure payments are processed and payment received at the respective ZIM office

REQUIREMENTS

• Marine background with sailing experience and knowledge of bayplan

• Having sailing experience on Container vessels- minimum 2 years

• Very good command of the English language (Speaking, reading and writing)

• Microsoft Office Suite (Intermediate Level – Excel)

• Ability to work weekends if necessary

• Travel requirements – NIL