Project Coordinator/Administrative Assistant - Bookkeeping Experience

Job Title: Project Coordinator / Administrative Assistant – Bookkeeping Experience Required

Location: West Palm Beach, FL

Pay: $52,333 – $63,045 per year

Job Type: Full-Time | Temp-to-Hire

Schedule: Monday – Friday, 8:00 AM – 5:30 PM

About A & Associates, Inc.

A & Associates, Inc. is a national staffing, recruiting, and workforce solutions firm placing qualified professionals with top employers across the country. We are actively recruiting a skilled Project Coordinator / Administrative Assistant with bookkeeping experience for a client in the construction industry located in West Palm Beach, FL.

This is a temp-to-hire opportunity with a competitive salary range of $52,333 – $63,045 annually for the right candidate.

What You Will Do

• Answer phones, greet visitors, and maintain a professional front office presence
• Manage executive calendars, schedule meetings, prepare documents, and organize files
• Support project coordination including document tracking, vendor and subcontractor communication, follow-up, and project file maintenance
• Handle bookkeeping functions including organizing invoices, receipts, purchase orders, expense documentation, and processing weekly checks for review and approval
• Assist with business certifications including SBE and related applications, renewals, document collection, and deadline tracking
• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook
• Attend trade shows, networking events, or business development events as needed
• Assist with basic social media content creation and posting as needed

What You Must Have

• 2 to 3 years of experience in administrative support, project coordination, bookkeeping, or office operations
• Bookkeeping experience required — invoice and payment tracking, weekly check processing
• Reliable transportation and personal vehicle required
• Strong written and verbal English communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and calendar tools
• Highly organized, dependable, punctual, and capable of managing multiple priorities simultaneously
• Professional phone etiquette and strong interpersonal skills
• Active Notary Public commission or willingness to obtain within 30 days of hire
• Flexibility to attend occasional trade shows or business events

Preferred But Not Required

• Prior experience in a construction office or supporting a contractor, General Contractor, or subcontractor
• QuickBooks or similar accounting software experience
• Experience supporting SBE, MBE, WBE, or similar certification processes
• Basic social media content creation or scheduling experience
• Background supporting executives, business owners, or project managers

How to Apply

Submit your updated resume for immediate consideration. Qualified candidates will be contacted promptly.

A & Associates, Inc. is an Equal Opportunity Employer. Employment is contingent upon successful completion of applicable background screening, client requirements, and eligibility verification.