Documentation Specialist - Miami FL

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Pay range: $19.29 - $24.12

YOUR ROLE

The Documentation Specialist role is involved in FTZ Operations and Compliance and Logistics Coordination activities. These activities will include coordinating and monitoring FTZ activities as well as coordinating inbound and outbound shipments.

WHAT ARE YOU GOING TO DO?

FTZ Operations & Compliance

• Coordinate and monitor all Foreign Trade Zone (FTZ) activity, including:
  • FTZ admissions and withdrawals
• Zone status changes (e.g., non-privileged, privileged foreign, domestic)
• Work closely with customs brokers to ensure accurate and timely submission of documentation.
• Maintain and update FTZ records and reports in accordance with U.S. Customs & Border Protection (CBP) requirements.
• Support internal and external audits, ensuring documentation, inventory records, and processes are in full compliance.

Logistics Coordination

• Coordinate inbound and outbound shipments, including ocean, air, and ground transportation.
• Communicate with carriers, freight forwarders, and customs brokers to schedule pickups, deliveries, and resolve issues.
• Prepare and review shipping documents, including commercial invoices, packing lists, BOLs, and other export/import paperwork.
• Track shipments, monitor delivery status, and proactively address delays, exceptions, or discrepancies.
• Support the warehouse team with dock scheduling, load plans, and daily shipment priorities.

WHAT ARE WE LOOKING FOR?

Education and Experience:

• 2–3+ years of experience in logistics, distribution, or import/export operations.
• Hands-on experience in international logistics (FTZ experience strongly preferred).
• Familiarity with U.S. Customs regulations and import/export documentation.
• Experience working with WMS / ERP systems and logistics/transportation platforms.

Skills:

• Strong Excel skills (filters, sorting, basic formulas; experience with VLOOKUP or similar is a plus).
• Excellent organizational skills and attention to detail; comfortable working with large volumes of data and documentation.
• Must be fluent in English. Bilingual OK.

Characteristics:

• Strong communication skills – written and verbal – with the ability to work effectively across departments and with external partners.
• Ability to multitask and prioritize in a fast-paced, high-volume environment.
• Reliable, responsible, and able to maintain confidentiality and compliance standards.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

#LI-GA2

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: [email protected]. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate. False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.