Accounting Clerk

ESSENTIAL DUTIES

Group billing experience is required.

Verify accuracy of figures, calculations, and postings pertaining to business transactions recorded in OnQ and Micros:

• Compile and analyze reports from the Micros (F&B) and OnQ (property management) systems, to verify ProfitSage values.


• Analyze and adjust for various room revenue postings that cause ProfitSage to misstate room revenue.


• Analyze and adjust for House Usage of F&B outlets.


• Verify and distribute other accounts in ProfitSage.


• Log any entries that need to be made outside of ProfitSage and provide details to Director of Finance daily.


• Calculate daily system values for each cashier and enter them in ProfitSage, ensuring the totals balance.


• Prepare reconciliation comparing ProfitSage revenues/ledger values to PMS.


• Prepare daily reports as required.


• Print or prepare, and scan, various reports to myDigitalOffice.

Perform Accounts Receivable duties:

• Verify group rooming lists with the assistance of Reservations.


• Create and/or maintain of accounts for groups and functions.


• Responsible for all functions related to the Group folder. This includes set-up, sales contract, signed BEO forms, banquet checks, all charges, rooming lists, advanced deposits, and ultimately invoicing the client


• Prepare an Accounts Receivable Aging report weekly, for review with the Director of Finance, the day of the credit meeting, at the end of each month.


• Post payments received by check, wire, and Sertifi.


• File copies of check stubs and check logs for A/R payments


• Answer billing inquiries from guests and groups

May need to assist with duties including, but not limited to, Income Audit, Accounts Receivable, Accounts Payable, and/or General Cashier.

GENERAL DUTIES

• Know your work schedule and follow with reliability


• Work in a cooperative and friendly manner with fellow employees


• Maintain professional attire and personal hygiene


• Maintain clean, neat and orderly work area


• Perform your job according to standard operating procedures


• Read, understand and follow all policies, procedures and practices as stated in the employee handbook


• Implement management company and hotel’s safety and emergency policies and procedures (i.e. evacuation, first aid, etc) to include remove all safety hazards, following company’s OSHA Hazcom program, safe lifting techniques


• Utilize protective equipment, when applicable


• Promptly report substandard (unsafe) conditions to supervisor


• Promptly reports accidents, injuries, property damage or loss to supervisor


• Keep accurate communication flowing freely among all hotel departments


• Inform management promptly of any work-related problems or guest complaints


• Practice “CARE Hospitality” and provide guest satisfaction


• Promote the hotel through goodwill, courtesy and positive attitude


• Attend all scheduled training, classes and meetings


• Train other employees as directed by management


• Perform any reasonable request as assigned or directed by management


• Provide for a safe work environment by following all safety and security procedures and rules


• Arrange for reasonable accommodations for person(s) with disabilities


• Assist person(s) with a disability


• Comply with all applicable federal, state and local laws and ordinances as they apply to the hotel, quest and employees

• Post payments to city ledger accounts from the "received checks" list prepared by the Executive Office Administrative Assistant, on a daily basis


• File copies of check stubs and check logs for A/R payments


• Answer Accounts Receivables inquiries from guests and groups


• Research customer claims of invoice payments


• Follow up with group collection activity on any account over 30 days due


• Assist with any other accounting office tasks as instructed by the controller, assistant controller or credit manager

Previous accounting, group billing experience required! 

Flexible schedule required.