Accounts Payable Specialist

General Purpose: Responsible for onsite handling and processing of vendor accounts payable and related records for property.

Essential Duties (in no specific order):

• 
  

  Ensure compliance with established policies and procedures for accounts payable function.



• 
  

  Manage high volume of invoices as part of P2P process.



• 
  

  Input and ensure proper coding for all payable invoices.



• 
  

  Ensures compliance with sales and use tax regulations for payables.



• 
  

  Perform check runs and electronic payments.



• 
  

  Reconcile corporate credit card accounts.



• 
  

  Prepare and distribute bills/invoices to departments.



• 
  

  Perform various GL account reconciliations on a weekly/monthly/annual basis.



• 
  

  Manage vendors, internal and external customers inquiries in a courteous and timely manner.



• 
  

  Files annual 1099 report.



• 
  

  Supports external/internal audit process and requests.



• 
  

  Work and/or supports special projects.



• 
  

  Handles treasury functions, inter-funds reconciliations and transfers.



• 
  

  Capitalization of fixed assets.



• 
  

  Opens mail, date stamps, and logs invoices.



• 
  

  Reconciles lessons, tips, and gratuities payout report and addresses discrepancies.



• 
  

  Processes and mails weekly vendor and independent contractor checks.



• 
  

  Compiles, completes, and maintains credit applications for vendors.



• 
  

  Maintains all A/P files and vendor records.



• 
  

  Maintains licenses, leases, insurance, and contracts.



• 
  

  Communicate and interact with property owners, leadership, and staff.



• 
  

  Regular and reliable attendance.



• 
  

  Performs other duties as required.

Education/Experience:

• 
  

  Associates degree preferred or equivalent combination of education and experience.



• 
  

  2 to 5 years of prior AP experience or with accounting functions.



• 
  

  Knowledge of AP principles and practices; basic bookkeeping procedures including use/sales tax, 1099 reporting, and general ledger reconciliation.



• 
  

  Strong Microsoft Office skills – Word, Excel, Outlook.

Physical Demands:

• 
  

  Typical office environment.

Environment/Noise:

• 
  

  Noise level is moderate.

Certificates/Licenses:

• 
  

  None

Job Knowledge, Skill, and Ability Preferences:

• 
  

  Hospitality/customer service oriented.



• 
  

  Ability to read, write, and speak English are required to perform the duties of the job (e.g. the associates will be required to communicate with English speaking customers or co-workers, the manuals for the equipment the associates may use are in English).



• 
  

  Excellent verbal and written communication skills and ability to work with all levels of staff as internal customers.



• 
  

  Ability to self-direct and analyze data.



• 
  

  Strong attention to detail, commitment to accuracy and quality and problem-solving skills.



• 
  

  Exceptional organization skills.



• 
  

  Knowledge of Microsoft Office applications (including advanced proficiency in Microsoft Excel).



• 
  

  Basic accounting concepts and the ability to operate accounting software (i.e. Jonas).

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.

Please email resumes to: Mario Crespo [email protected]