ACCOUNTING SERVICES ANALYST A

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Requisition No: 823932

Agency: Children and Families

Working Title: ACCOUNTING SERVICES ANALYST A - 60019497

Pay Plan: Career Service

Position Number: 60019497

Salary: $46,898.05 (Salary based on experience)

Posting Closing Date: 03/08/2024

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ACCOUNTING SERVICES ANALYST A

Position Number - 60019497

PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY

This is professional accounting work involving independent review and distribution of state warrant, payroll warrant accounting documents along with the application of a variety of accounting skills to a phase of an agency's accounting program. A skills test will be performed at the time of the interview - task related to warrants and an excel test.

• Maintains the general account ledger of an agency with the responsibility for handling a wide variety of funds or maintains subsidiary ledgers.
• Distributes both expense and salary warrants to headquarters/regions/institutions. Researches and verifies inquiries received to ensure all salary warrants types are distributed correctly and timely.
• Maintains the FedEx label files and contact information listing on a dedicated FedEx computer and prints FedEx address labels for shipping purposes. Responsibilities includes but not limited to separation of daily warrants, matching warrants to the appropriate special handling addresses and invoices, verify daily warrant distribution roster and report totals, prepares daily performance report, load and mail warrants using the mail inserting machine.
• Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices, identify the sampled vouchers required for auditing by the Department of Financial Services (DFS); Conducts daily quality assurance and review of all DCF's disbursement vouchers within DCF's imaging system to ensure all vouchers and supporting documentation are included and meet auditing guidelines.
• Assists with warrant cancellations, duplicate requests and requests for copies.
• Manages and researches all refund checks by logging incoming refund checks and returned warrants on a spreadsheet to be generated for review weekly. Remail warrants and invoices, conducts quality assurance review of warrant distribution logs and payments located in the safe. Researches and responds to program area's request for status of warrants located in the safe.
• Performs independent, complex fiscal/accounting of considerable volume for the districts/central office staff served by the Financial Services Support Center.
• Responsible for performing accounting duties which involve the application of professional accounting techniques such as the vouchers and warrant distribution duties by the State Chief Financial Officer for the Department of Children and Families. This includes expanded audit requests from Auditor General and Department of Financial Services.
• Recommends changes to accounting procedures and assists in the development of new accounting procedures.
• Research and assist in resolving payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report results to management.
• Process standard and electronic mail which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
• Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Children and Families policies. Scan, index, and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedures. Respond to requests for voucher information from internal and external auditors and to comply with public information laws. Works closely with information technology for scheduling uploads and purge requests as needed for voucher imaging.
• Assists with research and/or training to ensure adherence to internal control procedures, and accounting standards.
• Ability to create tables, tracking logs, etc. using Excel
• Performs related work as required.

Knowledge, Skills, & Abilities

Knowledge of accounting principles, practices, and procedures.

Knowledge of the methods of data collection.

Ability to prepare financial statements and reports.

Ability to design, document, and implement accounting systems.

Ability to prepare and maintain a variety of accounting records.

Ability to analyze and interpret accounting data.

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively in writing and verbally.

Ability to use automated accounting systems, personal computers, and general office equipment.

Ability to establish and maintain effective working relationships with others.

Ability to work independently.

Ability to utilize problem-solving techniques.

Possess strong data analytical skills and MS Office Skills.

Possess strong Excel skills - use of functions/formulas; creating tables; appending data sets.

Knowledge and FLAIR (State of Florida Accounting system)

Minimum Qualifications

A bachelor's degree from an accredited college or university; or

Two years or more of professional accounting experience which must have included experience in computer accounting systems.

Two years or more of experience using Excel to create tables/logs, use of formulas, etc. for tracking and reporting

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.