GRANTS SPECIALIST V

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Requisition No: 818473

Agency: Management Services

Working Title: GRANTS SPECIALIST V - 72004185

Pay Plan: Career Service

Position Number: 72004185

Salary: $50,000.00 - $60,000.00

Posting Closing Date: 12/20/2025

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Grants Specialist V

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This is a grants position within the Financial Reporting subsection within the Departmental Purchasing Section. This position's main focus is grant management activities, which requires skills in writing, analysis, reconciliation, research, and reporting of Department' grant activities. Key responsibilities include, but are not limited to, the following:

• Research and coordinate the grant application process from application until completion for federal or state grants to aid in furthering the department's mission.
• Provides a detailed budget and other requested information to the applicable divisions and budget office to ensure sufficient budget authority to expend the grant funds within the grant period.
• Perform monthly reconciliations of individual grants with the use of available accounting system or Excel, making necessary corrections each month.
• Review and submit any year-end adjusting entries or accrual entries related to grant activities.

• Research federal and state grant requirements to gain an understanding of applicable grant requirements.

• Assist divisions in financially monitoring grant activities to ensure compliance with the grant terms and conditions.

• Identify recipients and subrecipients of the department that would be subject to Single Audit requirements.

• Collect Single Audit reports from all department's recipients and subrecipients subject to Single Audit.

• Perform follow-up on Single Audit findings for program specific findings for state and federal funding and financial findings for state funding are fully addressed by the recipients or subrecipients through issuance of management decision letters.

Knowledge, Skills, and Abilities:

• Knowledge of accounting, auditing, and grants management principles, theory concepts, and practices.
• Knowledge of accounting systems and computer systems concepts.
• Knowledge of internal control concepts.
• Knowledge of methods of data collection and analysis.
• Knowledge of State and Federal regulations, rules, and guidance, including but limited to allowable activities, contract development, grants management, grant reporting and performance, and Single Audit requirements.
• Ability to analyze and interpret financial data.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to research and interpret accounting and grant regulations, literature, rules pronouncements, policies, and procedures related to grant activities.
• Ability to perform cost/benefit analyses.
• Ability to prepare financial statement work papers and schedules.
• Ability to prepare financial reports.
• Ability to utilize problem-solving techniques.
• Ability to research and apply for federal or state grants.
• Ability to communicate effectively with others including leadership, outside organizations, and federal agencies.
• Ability to conduct financial grant monitoring and prepare grant reports.
• Ability to plan, organize and coordinate work assignments.
• Ability to examine, review, and analyze financial records.
• Ability to work independently.

Minimum Qualifications: Two (2) years of accounting or auditing experience.

Two (2) years writing grant applications or contracts, financial monitoring of grant activities, or completing grant reports.

Preferred Qualifications:

A bachelor's degree in accounting, finance, business, or related field.

Our Organization and Mission :

The Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS' Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, telecommunications, private prisons, fleet, and federal property assistance programs utilized throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its mission, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS' employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.

Special Notes: DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses: [email protected] [email protected] An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.