US Payroll Manager

About DoorLoop

DoorLoop is property management software built for operators who take growth seriously. With offices in Miami, New York City, and Tel Aviv, we help property managers move faster, scale smarter, and operate with confidence.

The Mission

DoorLoop is hiring a hands-on US Payroll Manager to run accurate, on-time, and compliant bi-weekly US payroll in Rippling for a multi-state workforce, ensure payroll tax and benefits accuracy, and deliver clean reconciliations and month-end close support in close partnership with People Operations and Finance. In this role, you will bring deep Rippling expertise, strong knowledge of multi-state and US payroll taxes, and a reconciliation-first, controls-oriented mindset.

Responsibilities

• Own end-to-end bi-weekly US payroll execution in Rippling for a multi-state workforce, ensuring accuracy, timeliness, compliance, and strong operational controls.
• Partner with People Operations, Finance, and functional leaders to manage a disciplined intake and approval process for all payroll-impacting changes, ensuring complete and on-time inputs each cycle.
• Maintain payroll data integrity and configuration in Rippling, including employee setup, state and local withholding, and updates driven by employee lifecycle and compensation changes.
• Own the operational payroll tax process in coordination with the payroll provider, including support for filings and deposits, readiness for new states, and end-to-end management of tax notices and corrections through documented closure.
• Own payroll-side benefits operations in Rippling, including insurance and 401(k) deductions, employer contributions where applicable, and integrations/feeds, ensuring accurate payroll treatment and timely updates.
• Manage a Rippling-based workflow for variable compensation and reimbursements (bonuses, commissions, reimbursements), ensuring approvals, correct payroll tax treatment, and a clear audit trail.
• Complete post-payroll and month-end reconciliations (gross-to-net, liabilities, employer taxes, benefits/401(k), variable pay, reimbursements), investigate variances, and drive issues to resolution within defined timelines.
• Prepare month-end close schedules and supporting documentation, including payroll liability rollforwards and variance explanations, aligned with the Finance close calendar and audit requirements.
• Maintain Rippling governance and change control, including documenting configuration changes, managing permissions, and improving workflows to reduce manual work and recurring errors.
• Develop and maintain payroll SOPs, checklists, and cross-functional handoffs to ensure processes are clear, repeatable, and scalable.
• Serve as the primary point of contact for payroll inquiries, providing timely, confidential, and solution-oriented support to employees and internal stakeholders.

• Unlimited paid time off: take unlimited personal, sick, and vacation days.
• 401(k): plan for retirement with 4% matching and instant vesting.
• Medical, dental, and vision insurance: we offer full medical coverage for employees through United Healthcare and full dental and vision coverage through Guardian, with 25% coverage for dependents across all plans.
• Life insurance: $100,000 policy fully covered by DoorLoop.
• Disability insurance: short- and long-term disability insurance fully covered by DoorLoop.
• Paid parental leave: paid maternity and paternity leave for birth and adoption.
• Best-in-class equipment: Get a company laptop and all the top-tier tools to set you up for success.

The salary range for this position is $90,000 - $100,000 annually. Actual compensation will vary based on a candidate's qualifications, experience, and other relevant factors.

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REQUIREMENTS

• 5+ years of hands-on US payroll experience with end-to-end ownership of payroll runs.
• Proven expertise in multi-state payroll operations and US payroll tax requirements (federal, state, and local), including handling notices and corrections.
• Deep hands-on experience with Rippling payroll, including configuration and workflow management, not only payroll processing.
• Broad experience with benefits, insurance, and 401(k) payroll mechanics, including deductions, employer contributions, and integrations/feeds.
• Strong reconciliation and controls capability, including experience preparing close-ready payroll schedules and audit-quality documentation.
• High attention to detail, strong ownership, and ability to operate independently under tight deadlines in a bi-weekly cadence.
• Strong communication skills and ability to coordinate inputs, approvals, and timelines across People Operations, Finance, and relevant managers.
• Willingness and ability to maintain a hybrid schedule, working onsite (Miami Beach) 3–4 days weekly.