Accounts Payable Specialist
Our client is seeking a detail-oriented Sr Accounts Payable Specialist to manage the full cycle of accounts payable functions—from invoice processing to vendor payments. This role involves reviewing and reconciling purchase orders, ensuring timely and accurate disbursements, and maintaining strong relationships with vendors and internal departments. The ideal candidate will have excellent organizational skills, a keen eye for accuracy, and a proactive approach to maintaining the integrity of financial data and supporting smooth accounting operations. Key Responsibilities
- Review, code, and process vendor invoices and purchase orders in compliance with company policies.
- Create, maintain, and reconcile purchase orders within the ERP system.
- Reconcile vendor statements and promptly resolve any discrepancies.
- Prepare and execute weekly payments via checks, ACH, and wire transfers.
- Verify proper documentation and approvals for all invoices and purchase orders prior to payment.
- Maintain accurate and up-to-date vendor records, including banking and contact information.
- Respond to vendor inquiries and resolve payment or billing issues efficiently.
- Assist with month-end close activities, including AP reconciliations and accruals.
- Partner with Procurement, Operations, and Finance teams to streamline processes and enhance workflow efficiency.
- Identify and implement opportunities for process improvements and stronger internal controls.
- Education: Associate degree or higher preferred; accounting or finance coursework a plus.
- Experience: 3–5 years of hands-on accounts payable experience, including purchase order management.
- Technical Skills: Proficiency in ERP/accounting systems (such as NetSuite, SAP, Oracle, or QuickBooks) and strong Excel skills.
- Solid understanding of fundamental accounting principles and AP processes.
- Exceptional attention to detail, organization, and time management.
- Strong written and verbal communication skills with the ability to collaborate effectively across teams.
- Self-motivated and capable of thriving in a fast-paced, team-oriented environment.
- Accuracy and attention to detail
- Purchase order and invoice management
- Analytical and problem-solving abilities
- Vendor and stakeholder communication
- Time management and prioritization
- Integrity, accountability, and reliability
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